Office Administrator (Sunnyvale, CA) at R.S. Hughes Co, Inc in Sunnyvale, California

Posted in Other 23 days ago.

Job Description:

We are seeking an entry-level Full-timeOffice Administratorfor our corporate office in Sunnyvale, CA.


This is an entry-level position that provides administrative support to CEO, VP of Safety Solutions, Corporate Logistics Manager, Accounting and Human Resources Department.

Responsibilities include but not limited to:

  • Set up conference rooms and supplies for meetings

  • Distribute and send out mail

  • Compose and type various documents

  • Coordinate seminar/training details as needed

  • Inventory management and ordering of office/division supplies

  • Coordinate travel arrangements as needed

  • Order business cards for all employees

  • Track HazMat/IATA Certifications

  • Trade show supply coordination

  • Put together presentations for executive staff as needed

  • Confidential filing

  • Perform general office tasks as assigned


  • Monday - Friday

  • 8:00am - 5:00pm or 7:30am - 4:30pm


  • 1-3 years' experience in an Administrative or Office role.

  • ADP experience a plus


  • Intermediate experience in Microsoft Office (Word, Excel, and PowerPoint)

  • Experience with Microsoft Publisher or graphic design program a plus

  • Typing speed of 50+ wpm

  • Must have excellent follow-up skills and attention to detail

  • Experience maintaining confidentiality

  • Ability to take direction from multiple people and seek direction when uncertain

  • Ability to prioritize

  • Ability to manage multiple projects with short timelines


  • Excellent communication skills

  • Team player

  • Sense of urgency

  • Dependable

  • Positive and upbeat

Our merit-based salary/bonus program offers exceptional growth opportunities. We provide a comprehensive medical, dental, vision, life insurance, wellness benefit, short-term & long-term disability plan, paid vacation, a 401(k) retirements savings plan and a paid parental leave prorgram.

To submit your resume for immediate consideration, please apply online.

Founded in 1954, R.S. Hughes Co., Inc. is a dynamic, North American distributor of industrial supplies. With 50+ locations in the United States and Mexico, we maintain an extensive inventory of adhesives, abrasives, electrical, static control, tapes, labeling and safety products. We are proud to represent products from leading manufacturing companies including 3M, Henkel Loctite, Momentive, Brady, Kimberly Clark, and many others. We specialize in sales and service solutions to manufacturing companies in both OEM and MRO applications.

Applicants for all job openings will be considered without regard to race, color, religion, national origin, sex, age (40 and over), sexual orientation, physical or mental disability, medical condition, genetic information, marital status, gender identity, gender expression, military or veteran status or any other basis protected by state, federal or local law. It is the intent of the Company to comply with all applicable federal, state and local legislation concerning equal opportunity in employment.