Job Summary: Performs advanced, diversified and confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of organizational policies and practices. Provides support to respective assigned executives as needed.
Essential Duties, Responsibilities, and Key Results Area:
Maintains executive appointment schedule by planning and scheduling meetings, conferences, and travel and coordinating calendar with Executive Staff calendars
Personal phone coverage and e-mail management as desired by Executive
Conserves executives' time by reading, researching and routing correspondence, drafting letters and documents, collecting and analyzing information and initiating telecommunications
Organizes, prioritizes and archives e-mail as requested/needed
Prepares reports by collecting and analyzing information
Responds to requests from internal and external sources with appropriate action using independent judgment
Prepares records such as agendas, notices, meeting minutes, expense reports, etc...
Manages travel requirements for Executives and independently schedules appointments
Arranges programs, events or conferences by managing logistics, disseminating information or invitations, coordinating speakers and controlling event budget
Prepares high-level PowerPoint presentations and documents as needed
Creates and maintains various database and spreadsheet files
Compiles information, takes and transcribes dictation and composes/prepares correspondence, reports and other documents
Manages projects as needed
Make copies or correspondence and other printed materials
Other primary duties and responsibilities include the following; however, Management reserves the right to assign or reassign other appropriate duties to this job at any time. This document excludes the marginal functions of the position that are incidental to the performance of fundamental job duties.