Post Closing Coordinator at Byline Bank in Chicago, Illinois

Posted in Other 9 days ago.





Job Description:

The Post Closing Coordinator will be responsible for auditing closed loan packages and collateral documents to insure bank's security interest and adherence to established policies and procedures.

Duties and responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Performs audit of closed loan packages and collateral documents to insure bank's security interest and adherence to established policies and procedures.
  • Audit loan files to determine if they can be pledged to the FRB or FHLB. Maintain required documentation to ensure compliance to regulations and audit requirements.
  • Prepare and file UCC filings and record trailing documents (mortgages, AOR's and Mod's) for non-title company closings.
  • Add and update letter of credit data on the tracking spreadsheet.
  • Audit and process payment of 3rd party loan related invoices.
  • Approve line of credit advances, AP Secure check requests & Wire Requests. Create wire requests or credits to deposit accounts as needed.
  • Review, image, set-up tracking, resolution and removal of tickler/exceptions within bank software. Maintain exception tracking report. Works with lending staff to resolve exceptions.
  • Issue releases of collateral on previous paid legacy loans, current paid loans or as directed by credit department.
  • Process paid loans and applicable credits back to customers.
  • Add and update paid loan data on tracking spreadsheet.
  • Provide release/paid documents to 3rd party mortgage servicing vendor (Dovenmuehle).
  • Image documentation into bank imaging software and applicable loan operations N:/drive.
  • Organize and release customer purchased tax certificates and floor plan titles.
  • Obtain information related to Looking Glass appraisal invoice to determine if appraisal fee will be collected or expensed.
  • Assist with document management of loan and collateral files within offsite file room.
  • Assisting with data collection and reporting for commercial loan support projects and audits.
  • Other duties as assigned.

Note: Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Education and Experience
  • High School diploma or GED required, some college preferred
  • Must have a minimum of two years' experience working with commercial loan documentation/collateral
  • Knowledge of FIS, Nautilus, Sageworks, nCino and CT Lien Solutions is a huge plus

Key Accountabilities
  • Detail oriented with excellent organizational, time management and communication skills
  • Ability to multi task in in fast-paced work environment
  • Proven ability to work both independently and as a team member
  • Ability to make sound decisions based upon bank policies, procedures, knowledge and experience
  • Ability to effectively and accurately communicate with all levels within the organization.
  • Contributing to a positive work atmosphere of mutual respect

Working Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • The usual office environment does require frequent sitting, walking, stooping, climbing stairs & ladders, standing, and ability to lift and carry heavy loads of 50 lbs. or more. There is the frequent use of eye, hand, and finger coordination enabling the use of office equipment. Also, oral and auditory capacity enabling interpersonal communication as well as communication through automated devices.