Executive Administrative Assistant at PHH Mortgage in West Palm Beach, Florida

Posted in Other 4 days ago.

Job Description:

Job Description

Position Summary:

The Executive Administrative Assistant will provide support to the SVP of Direct Lending, and other senior leadership team members that promotes the organization's mission and values to positively impact the Direct Lending Leadership team.

The Executive Administrative Assistant must enjoy working within a diverse and results driven organization, with the ability to make decisions and solve problems based on individual critical thinking. The ideal individual will have the ability to hit the ground running, exercise good judgment in a variety of situations, provide strong written and verbal communication skills, and maintain a realistic balance among multiple priorities. The Executive Administrative Assistant must be able to work well under pressure to handle a wide variety of activities and confidential matters with discretion and diplomacy.

Job Functions and Responsibilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Examples below:

Provides communication support directly to the SVP of Direct Lending and the senior leadership team.
  • Planning, coordination and management of extremely active calendar of appointments and events
  • Arranging complex and detailed travel plans, itineraries and agendas
  • Composing, editing and preparing correspondence that is often confidential in nature
  • Coordination of team meetings (on and offsite)
  • Facilitates cross-divisional coordination of the business travel
  • Responds to phone calls and email requests for information on behalf of leadership which includes drafting acknowledgement letters, personal correspondence, and other tasks that facilitate their ability to effectively lead the company
  • Provides project management for a variety of special projects for the organization
  • Keeps the SVP and Senior Leadership of Direct Lending well informed of upcoming commitments, responsibilities and deadlines
  • Helps work through priorities, handles work expeditiously, and follows-through on projects to successful completion, often with deadline pressures
  • Other duties as assigned
  • To perform this job successfully, an individual must have the following education and/or experience:
  • Associate's Degree is required; Bachelor's degree is preferred
  • Five to 10 years of experience supporting C-Level Executives
  • Proficiency in Microsoft Office (Outlook, Word, Excel, Visio and Power Point) and Adobe Acrobat
  • Excellent written and oral communication skills