Manager, Sponsored Programs - Pediatrics at University of Miami in Miami, Florida

Posted in Other 4 days ago.

Job Description:

Current Employees:
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Transforming Lives

The University of Miami is among the top research universities and academic medical centers in the nation, and one of the largest private employers in South Florida.

With more than 16,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

The Manager, Sponsored Programs oversees administrative and financial aspects of the Sponsored Programs division. The incumbent operates with the objective of increasing sponsored funding levels and the output of funding proposals, as well as maximizing the use and efficacy of existing research funding dollars. Additionally, the Manager, Sponsored Programs develops and implements policies and methods that are most effective to that end. Reviews all material budget variances with the appropriate senior staff and develops appropriate plans

of corrective action.

Job Functions:

  • Prepares monthly variance reports for programs' management and development.
  • Assists in the preparation of grant reports for senior management.
  • Maintains portfolios for private and government grants and funds.
  • Develops and maintains grant allocation systems.
  • Manages monthly overhead and allocation tables and reallocates grant funds based on period reports.
  • Formulates comparative analyses of operating programs by analyzing costs in relation to services performed during previous fiscal years.
  • Creates and oversees budget, making recommendations for budget modifications when appropriate.
  • Approves all disbursement requests for accuracy in coding and availability of funds prior to commitment of funds.
  • Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures.
  • Ensures employees are trained on controls within the function and on University policy and procedures.
  • In addition to the core duties, position will be responsible for the management of a portfolio of Federal State and locally funded grants for the Perinatal Care Division is excess of $3 million. Manager will be responsible for the revenue cycle of these grants from invoicing through collection.
  • Will perform detailed reconciliations, identify and resolve program variances, and work in close conjunction with the Principal Investigators and agency representatives at the Children's Trust, Healthy Start and Miami Dade County.
  • Will be responsible for the annual budget process for this area of the Departmental involving the identification of all funded permanent full time, part time and temporary positions, and the budgeting of salary and non- salary items of cost in Tidemark.
  • Will also include assessment of budgetary risk due to potential losses of funding, and policy changes within the Department and external funding agencies.
  • Will identify annual funding variances in Tidemark and respond to variance inquiries as needed.
  • May be involved in any loss minimization plans due to funding shortfalls with Departmental leadership.
  • Will oversee team of 4 sponsored programs specialists in the absence of the Senior Manager and participate in annual reviews.
  • Will assist with the maintenance of pre award and post award data for the Department.



Bachelor's degree in relevant field


Minimum 5 years of relevant experience

Knowledge, Skills and Attitudes:
  • Knowledge of business and management principles.
  • Ability to direct, manage, implement, and evaluate department operations.
  • Ability to establish department goals, and objectives that support the strategic plan.
  • Ability to effectively plan, delegate and/or supervise the work of others.
  • Ability to lead, motivate, develop, and train others.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:
Full time

Employee Type:

Pay Grade: