The Operations Staff Assistant acts as support to all departments to effectively service Benjamin Moore's internal and external customers. Main duties include administration of time and attendance, payroll, coordination of temporary workforce, accounts payable, creating and maintain weekly/monthly reports and support as needed to the Plant Manager.
Required Skills:
Internal Administrative Support:
Submits payroll hours on a weekly basis
Accurately updates employees' vacation days and manages all vacations, personal days, and STD, WC, FMLA leave balances while verifying the call out Attendance guidelines are met.
Absenteeism information is entered and reported accurately
Manages the temporary workforce payroll and manages the cost of temporary workforce and total hour spreadsheet
Administers monthly reports for OT and temp labor
Maintain on site personal and medical files
Assist pre-employment and onboarding of all of new hires.
Assist Facility Managers and HR with various administrative office task .
General Office Support:
Basic office duties, answers telephone inquiries, manages incoming and outgoing mail, and ship courier packages
Process and submit invoices
Preparing reports as needed
Coordinates plant meeting/activities
Ensures efficiency of office equipment and quantity of office supplies
Actively participates and applies knowledge gained through Benjamin Moore's Health and Safety programs.
Other duties as needed
Required Skills:
High School degree or GED required, Associate's degree in business preferred
2+ years administrative experience including payroll administration and inventory control a plus
HR administrative assistant experience a plus
Strong computer skills including Microsoft Office.
SAP experience preferred
ADP experience preferred
Strong communications skills, both verbally and written
Solid time management, organizational skills and interpersonal skills
High level of professionalism and confidentiality skills
Ability to work in a fast paced environment and work on several assignments simultaneously