We are excited to be hiring a Project Coordinator II to join our Facilities Operations team! In this role, you will provide outstanding guest experiences in a customer service setting by courteously greeting all employees and visitors and serve as a guest services resource for onsite employees and guests. You will ensure flawless execution of all meetings by coordinating and overseeing various tasks performed by suppliers to support successful meetings that exceeds the customer's needs. You will also support the facility management team with various projects, assigned tasks, and administrative work in a fast-paced customer service focused corporate environment.
A Day in the Life Responsibilities may include the following and other duties may be assigned.
Schedule, coordinate, manage and monitor onsite meetings and events (A/V, catering, room setup, janitorial, attendee information, security, etc)
Respond and follow up to all types of client requests received via telephone or e-mail, interfacing directly with various levels of internal clients
Provide basic assistance and troubleshooting to clients requiring AV services.
Create weekly setup schedules and diagrams of furniture configurations.
Act as point of contact for internal customers/onsite employees
Assist with entering and managing facilities requests through a maintenance management system.
Provide backup support for receptionists.
Provide administrative support to facility management team.
Coordinate and monitor site access and access control systems for compliance to corporate security standards.
Monitor, benchmark, and report work order compliance to service level agreements.
Monitor and report training compliance for Facilities Operations team.
Create and maintain purchase orders, using Ariba, ReadSoft and other software programs as needed.
Track invoices and spend against purchase orders, resolve invoice issues with suppliers and Medtronic accounts payable.
Create branded presentations and documents.
Assist with researching, analyzing, and reporting budget variances.
Maintain required and posted regulatory notices.
Work with others across a broad team structure including employees, visitors, contractors, contingent and temporary workers.
Participate in emergency response procedures, technical training programs and safety training programs as required.
Manage and maintain facility management tasks as assigned.
Must Have: Minimum Requirements
High School Diploma or GED
Minimum of 2 years of relevant experience
Nice to Have
Strong customer service and professionalism
Experienced in Microsoft Office Suite applications (Word, Excel, PowerPoint, SharePoint, Outlook, Visio, Teams)
Experience creating purchase orders
Strong administrative, organizational, and multi-tasking skills
Self-starter, motivated, takes initiative, and anticipates needs of others
Ability to anticipate and meet deadlines
Ability to think quickly and respond to customers
Detail-oriented individual with high level of accuracy
Exceptional oral and written communication skills
Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology, therapies and services can do to help alleviate pain, restore health and extend life. We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be.
We want to accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team. Let's work together to address universal healthcare needs and improve patients' lives. Help us shape the future.
Physical Job Requirements
The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role. (ADA-United States of America)