Senior Administrative Assistant at BGC Partners in Chicago, Illinois

Posted in General Business 13 days ago.

Type: Full-Time





Job Description:


NEWMARK

About Newmark (Nasdaq: NMRK)

Newmark Group, Inc., together with its subsidiaries ("Newmark"), is a world leader in commercial real estate services, with a comprehensive suite of investor/owner and occupier services and products. Our integrated platform seamlessly powers every phase of owning or occupying a property. Our services are tailored to every type of client, from owners to occupiers, investors to founders, growing startups to leading companies. Harnessing the power of data, technology, and industry expertise, we bring ingenuity to every exchange, and imagination to every space. Together with London-based partner Knight Frank and independently owned offices, our 18,800 professionals operate from approximately 500 offices around the world, delivering a global perspective and a nimble approach. In 2019, Newmark generated revenues in excess of $2.2 billion. To learn more, visit nmrk.com or follow @newmark

KNIGHT FRANK

Together with London-based partner Knight Frank and independently owned offices, our 18,000 experts operate from more than 480 offices around the world. Our long-standing alliance with Knight Frank gives us a global platform and international insight, effectively serving owners, investors, developers and financial institutions across six continents.

JOB DESCRIPTION:

Under limited supervision, provides a wide range of administrative and supports duties for a specific department or individual with ability to work in a fast-paced environment.

ESSENTIAL DUTIES :


  • Prepares comprehensive and complex proposals, reports, correspondence, charts, tables, graphics and other documents using various software packages specifically within Microsoft Office Suite with a strong background in Excel and Powerpoint
  • Researches and creates complex data and information for inclusion in reports, information packages and/or presentation materials.
  • Assistant with processing department financial data as it relates to budgets, AP/AR and generating various financial reports.
  • Maintains calendar of appointments for assigned staff or department.
  • May directly assist in budget preparation and control activities.
  • May serves as the administrative liaison with internal and external clients on administrative matters relating to purchasing, facilities, operations, etc.
  • Interfaces with company personnel and outside parties to coordinate meetings, conference calls and appointments. Researches and identifies site and amenities for event partnering with vendors and in-house associates.
  • Coordinates travel arrangements including air reservations, cost comparisons, scheduling options, hotel reservations, and car rental reservations. Develops travel itinerary to correspond with schedules. Verify the travel costs allocations, address discrepancies. Assists in the completion and processing of expense forms for assigned staff.
  • Answers telephones providing callers with specific information, transcribing messages, and when necessary directing callers to appropriate staff or voice mail.
  • Develop and maintain departmental filing & tracking systems. Includes establishing files for all written/email correspondence, project work, and reports. Coordinates off-site storage for old files.
  • Ensure assigned office equipment is adequately maintained and secure. Contact and coordinate with vendors to service or repair equipment. May review vendor contracts with regard to service and research new vendor offerings.
  • Monitor and order general office supplies as needed. Processes invoices for supply orders.
  • Handle other duties as specifically designated by department.
  • Maintain good working relationship with clients and employees, providing assistance or directing them to the appropriate department to resolve questions or issues.

SKILLS , EDUCATION AND EXPERIENCE :


  • High School diploma or General Education Degree (GED) required
  • Minimum 5 years previous related work experience
  • Ability to be creative and flexible in order to meet deadlines while working with changing priorities
  • Skilled in Microsoft Word, PowerPoint, Excel, and Outlook software
  • Excellent organizational abilities
  • Strong proofreading and editing skills
  • Excellent business vocabulary, grammar, and effective communication skills
  • Ability to maintain discretion regarding personnel and industry-related matters
  • Excellent interpersonal skills
  • Must be detail oriented to ensure accurate deliverables
  • May perform other duties as assigned

WORKING CONDITIONS : Normal working conditions with the absence of disagreeable elements

NOTE: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.