Legal Assisstant II at Career Training Concepts Inc. in Albany, Georgia

Job Description:

Purpose:
This full-time, federal contractor position provides administrative services to the Criminal Division the United State Attorney's Office. The contract employee is responsible for directly and independently providing a wide variety of legal assistant support services to include direct legal support, clerical and administrative support, and automated litigation assistance.

Duties:
The Legal Assistant II will be responsible for providing a variety of legal assistant support:
· Examines, prepares, and processes a variety of technical legal documents which are characteristically voluminous and complex in format.
· Reviews incoming material and independently determines the need for assembly and preparation of a variety of legal documents, e.g., complaints, motions, orders, answers, pleadings, and subpoenas.
· Obtains needed information from files, law enforcement agencies, or other sources, and submits completed legal documents to the appropriate AUSA or, in limited cases, directly to the court.
· In preparation of documents, considers the nature and the status of the case involved.
· With limited instructions from the AUSA, prepares such legal actions as complaints, correspondence, and discovery requests and responses.
· Completes variable aspects of recurring legal documents in conformance with the rules governing their style and format.
· Assists attorneys in trial preparation by performing duties such as independently compiling trial notebooks, assembling jury instructions, and compiling witness and exhibit lists.
· Coordinates with the victim/witness specialist to ensure adherence to current Departmental guidelines relating to victims' rights and services responsibilities. Notifies appropriate individuals of victim/witness issues.
· Using original and online legal resources, verifies citations and statutory references contained in legal documents. Ensures citations are complete and consistent with source material.
· Develops tables of contents and indices to briefs in accordance with established format. Lists cited cases, opinions, and miscellaneous references in briefs.
· Composes original letters that do not require legal interpretations, but do require a good working knowledge of legal procedures and specialized terminology, e.g., transmittal of pleadings, requests for extensions of time in certain cases,
· advising of actions taken or developments in cases referred by other federal departments and agencies, and notices to attorneys representing defendants.

Responsible for providing a variety of clerical and administrative support:
· Receives visitors and telephone callers.
· Furnishes requested information concerning pending and closed matters and cases, functions, and general procedures of the office.
· Determines which matters should be referred to the AUSA and the urgency of the matter.
· Establishes and maintains a variety of files.
· Searches legal reference files for information needed by AUSAs in conducting interviews and preparing correspondence.
· Assembles exhibits, affidavits, and other legal documents from file material.
· Separates, screens, selects, assembles, and organizes files and records material for disposition or transfer to records depository in accordance with established procedures.
· Performs docketing duties such as opening, updating, and closing cases through use of the automated case tracking system.
· Searches database for required information.
· Organizes and adheres to appropriate guidelines regarding the purging and closing of both paper and electronic files.
· Prepares requests for the obligation of funds for litigation expenses and monitors for continued necessity.
· Reviews bills and invoices and submits to budget office for payment.
· Maintains calendar of assigned active cases.
· Tracks filing, hearing, trial dates, and scheduling conferences and interviews.
· Develops and maintains suspense system for ongoing cases and informs the AUSA of pending dates and deadlines.
· Maintains calendar(s) of the AUSA(s), scheduling appointments, interviews, and conferences, and provides reminders of commitments and court appearances.
· Arranges travel by preparing itinerary and securing transportation and hotel reservations.
· Prepares travel authorizations and vouchers.

Produces a variety of written documents and materials utilizing a wide range of office software applications. For example, assignments may include integrating output from different software types, e.g., tables produced by database applications and charts and graphs produced by electronic spreadsheet applications, into word processing or desk top publishing text. Products include complicated tables, graphs and charts which may be incorporated into legal documents or courtroom presentations. Ensures proper format, spelling, punctuation, capitalization, and grammar.

Provides automated litigation assistance to attorneys in trial preparation and courtroom presentations:
· Utilizes various software applications and graphics hardware, such as scanners and plotters.
· Prepares documents, charts, and visual materials for use in trials.
· Provides technical support e.g., enlarging charts and photographs, duplicating tapes and videos, and marking exhibits.

Performs other related clerical and/or administrative duties as required/assigned.

Qualifications:
· High school diploma or GED is required. Paralegal certification or degree preferred but not required.
· Qualified typist is required.
· Skill in operating a computer, using a standard computer keyboard with additional function keys to produce a wide range of documents.
· Proficient in Microsoft Office software programs (i.e., Word, PowerPoint, Excel and Outlook).
· Ability to conduct legal research and analysis.
· Ability to draft/develop detailed legal documents and correspondence.
· Knowledge of the litigation process, to include court rules and procedures for prosecutions.
· Ability to use, understand and maintain directories, personnel lists, and other guides and references to provide a variety of information regarding the office, and to refer questions to other offices.
· Skill in meeting and dealing with people in a courteous and tactful manner.
· Knowledge and proficiency in Eclipse, Case Map, Trial Director, or similar software is preferred, but is not required.
· Valid driver's license.
· U.S. citizenship.

Qualifications Note: Position is contingent upon successful completion of criminal background check and verification of all employment and education. United States citizenship required.

Hours: 40 hours per week, Monday through Friday from 8:30 - 5:00 with a half hour lunch. (Or 8:00 - 5:00 with a one-hour lunch.) Some overtime (over 40 hours in a work week) may be necessary. Periodic travel may be required and will be reimbursed following federal travel regulations.

Application Procedures:
All applicants must submit a resume showing experience in the above duties and listing any past related education and training. Apply at: https://secure.entertimeonline.com/ta/MNH215.jobs?ShowJob=218243591&prevScreenX=0&prevScreenY=52


CTC is an Equal Opportunity Employer. This means that we will extend equal opportunity to all individuals without regard for race, religion, color, gender, sexual orientation, gender identity, national origin, age, disability, protected veteran status, citizenship status, genetic information, or any other legally protected category.