Administrative Assistant and Project Coordinator at Bose Corporation in Framingham, Massachusetts

Job Description:

Job Description
Bose is looking for an experienced, energetic and creative Administrative Assistant to supportthe corporate Finance team.

General Admin support (60% of the time)

• Manage calendars for Finance Directors
  
  


• Organize and schedule meetings and events.
  
  


• Collaborate with and provide backup for the CEO's and CFO's Executive Administrator
  
  


• Provide general support for document and presentation creation, editing, updating, proofreading, tracking down data and assets, etc.
  
  


• Provide general administrative support including time administration, travel planning, expense reporting, PC purchasing, Ariba Shopping Cart generation and invoice processing for department purchases, etc.
  
  


• Handle all the random requests that no one else knows how to support (internal networking, policy questions, software installs and support, etc.)
  
  


• Address inquiries and special requests from Finance Directors, their staff and be go-to contact for colleagues visiting from out-of-town
  
  

Tax Admin Support (20% of the time)

• Assist with tax compliance administration including coordination of signatures, scanning/mailing, filing, and updating status reports, etc.
  
  


• Assist with implementing and maintaining a new global document management system.
  
  


• Assist with tax billing including Ariba PO creation, SRM shopping carts, invoice processing, and generating budget status updates
  
  


• Assist with special projects including coordination of meetings, presentations, and tracking action items
  
  


• Other administrative duties as needed
  
  

Project Support (20% of the time)

• Schedule meetings, coordinate calendars, prepare and print agendas and supporting materials, track and report action items status, take and publish notes.
  
  


• Administer Finance digital resources, including internal websites on SharePoint, distribution and access lists, and shared calendars.
  
  


• Assist with and ensure Finance compliance with ongoing corporate training initiatives (e.g. compliance, ethics and diversity training)
  
  


• Build surveys and run reports using online survey tools and other analytical tools.
  
  

Success Factors

• Exceptional organizational and written/oral communication skills
  
  


• Strong interpersonal skills and the ability to work effectively across departments and all levels of the organization
  
  


• Ability to work with sensitive information and maintain the highest levels of confidentiality
  
  


• Ability to prioritize multiple tasks and projects while working independently
  
  


• Strong attention to detail, ability to follow up on multiple tasks, and link disparate elements
  
  


• Capacity to take initiative and creatively solve problems
  
  


• Fluency in Microsoft Office applications (Word, PowerPoint, Excel, Outlook)
  
  


• 5-20 years of experience in administration and/or project coordination
  
  


• Associate's degree required, preferably in business, administration, or communications, Bachelor's degree strongly preferred
  
  

#LI-JP

Bose is an equal opportunity employer that is committed to inclusion and diversity. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, veteran status, or any other legally protected characteristics. For additional information, please review: (1) the EEO is the Law Poster (http://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf); and (2) its Supplements (http://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm). Please note, the company's pay transparency is available at http://www.dol.gov/ofccp/pdf/EO13665_PrescribedNondiscriminationPostingLanguage_JRFQA508c.pdf. Bose is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the application or employment process, please send an e-mail to Wellbeing@bose.com and let us know the nature of your request and your contact information.