Senior IT Project Manager at Bentley University in Waltham, Massachusetts

Job Description:

Bentley University


Job Description Summary
Under the oversight of the Director of the Project Management Office, the Senior IT Project Manager will lead, oversee and ensure the successful delivery and management of single or multiple enterprise-wide, strategic, and business-driven technology projects at Bentley, as prioritized by University governance and the Project Management Office (PMO). The ideal candidate has experience managing large, multi-departmental initiatives, brings a strategic mindset to each project, focuses on mobilizing diverse teams to achieve business results, and is a proven communicator with people at all levels of an organization.

Types of projects may include enterprise software selection and implementation, business process improvement projects, ERP and other system enhancements, infrastructure and systems projects, or other strategic initiatives that support business outcomes in support of students, faculty, staff, alumni, prospective students and other stakeholders at Bentley. The Project Management Office reports into the CIO.


Essential Duties

• Work with University project teams to ensure the successful delivery of projects and their expected business benefits based on PMO project management guidelines and best practices through the entire project lifecycle
• Review approved project proposals to determine or further define aspects of the project, including time frame, funding limitations, staffing requirements and allotment of available departmental resources to various project phases
• Establish project governance and navigate project hierarchy to facilitate decision-making, issue escalation or resolution, and status communication within a project, in coordination with IT Governance
• Provide leadership and motivation to project team members throughout the project life cycle and confer with project staff to establish a work plan for project activities, iterations or phases
• Arrange for recruitment or assignment of project personnel to the project team, including sourcing external consulting help when neededDirect, assign, and coordinate activities of project personnel to ensure project progresses on schedule and within budget
• Review/approve contracts, Statements of Work, and work plans of external service providers or consultancies contracted to execute project
• Manage budgets, invoicing, tracking and reporting for all aspects of the project
• Identify and schedule project deliverables, milestones and required activities and tasks
• Effectively lead and facilitate meetings with a variety of groups, including project teams, senior leadership, and external vendors
• Create project documentation, including: Project Charters, Governance Charts / Roles and Responsibilities, Resource Plans, Meeting Notes, Project Schedules, Action Items, Sponsor Presentations, Weekly Status Reports, Lessons Learned, and other documents as required per the Bentley project lifecycle
• Monitor project activities, ensuring the currency, quality and integrity of the information, while providing consistency in content and "look and feel" across the enterprise
• Ensure that project goals are accomplished and in line with business objectives
• Establish and implement project communication plan
• Conduct risk assessment and mitigation
• Participate in Bentley IT Governance and Portfolio Management activities, including sizing/scoping of new project requests, annual strategic planning and prioritization, budget development, and business case creation, as needed
• Participate in regular internal PMO meetings and project management process development to facilitate the evolution and adoption of project management practices at Bentley
• Continuously benchmark project management performance to identify improvements and achieve higher capability maturity in PPM
• Other duties as required

Minimum Qualifications

• Bachelor's degree
• 7+ years of project management experience with 3+ years managing strategic projects
• Ability to motivate, persuade and engage project teams to accomplish challenging goals and objectives
• Ability to manage multiple demands and multiple projects at once
• Excellent communication, presentation and facilitation skills Proven track record communicating with all levels of stakeholders in IT and business
• Strong analytical skills
• Exceptionally organized with reliable follow-through on tasks
• Experience using key methodologies such as ITIL, PMBOK, PRINCE2, and/or Agile, with the ability to assess when a particular methodology should be applied for greatest chance of project success
• Advanced user in project management tools (e.g. MS Project, SmartSheet, SharePoint, TeamDynamix, ServiceNow, etc.)

Preferred Qualifications

• Higher Education industry experience
• PMP certification preferred

Work Environment

• Typical office setting with extensive sitting and computer work
• Ability to travel around campus for meetings and other work related events

DIVERSITY STATEMENT

Bentley University strives to create a campus community that welcomes the exchange of ideas, and fosters a culture that values differences and views them as a strength in our community.

Bentley University is an Equal Opportunity Employer, building strength through diversity. The University is committed to building a community of talented students, faculty and staff who reflect the diversity of global business. We strongly encourage applications from persons from underrepresented groups, individuals with disabilities, covered veterans and those with diverse experiences and backgrounds.PI130946017 Apply Now