Hybrid – Operations and HR assistant at Guilford Child Development in Greensboro, North Carolina

Job Description:

Hybrid - Operations and HR assistant
Central Office, 1200 Arlington St., Greensboro, North Carolina, United States of America Req #79

Monday, March 1, 2021

Hybrid - Operations and HR assistant

Supervisor: Chief Operating Officer and HR Director

I. General Description

The Operations and HR Assistant is responsible for administration and coordination of the Human Resources function by providing technical and clerical assistance in Human Resources as well as Acting as the Assistant to Chief Operating Officer. Person must have good organizational skills, leadership ability, good typing skills and computer experience, excellent telephone skills and expertise in working with people.

II. Essential Duties and Responsibilities

Operation Duties

• Assist COO in the management of administrative activities and functions.

• Creating spreadsheets, keep track and updating reports.

• Contractor communications.

• Assisting with scheduling of repairs, obtaining quotes from outside contractors/vendors.

• Request for proposals/bids as needed.

• Ordering maintenance supplies.

• Time card accuracy and verifications.

• Credit card reconciliation.

• Set up and prepare conference rooms for meetings.

• Other duties as assigned by COO.

Human Resources Duties

• Compiles, maintains and updates employee Human Resources files and related data, such as new hire packets, wage forms, and utilizing onboarding through HRIS.

• Manage the ordering of supplies for HR Department.

• Accurately assist employees in directing them to the correct HR staff member for concerns and issues.

• Manage the usage of the HR petty cash.

• Provide employee badges and maintain procedures with identification system.

• Maintain birthday cards, anniversary awards.

• Assist in all annual audits.

• Perform T.E.A.C.H. and ACES verifications.

• Work with HR Generalist and HR Benefits Coordinator to Accurate filing of employee records both electronically as well as in files.

• Place facility orders in procurement system for proper approval process.

• Lead, head up, keep records of Safety committee.

• Perform other job-related task as assigned.

• Other duties as assigned by HR Director

III. Essential Qualifications

1. AA in Business Administration or related fields.

2. Must have excellent Microsoft Office skills (Word, Excel, PowerPoint, Outlook, etc.).

3. Demonstrated ability to perform basic clerical functions.

4. Demonstrated ability to organize materials in a timely and professional manner.

5. Valid driver's license and the use of a car during working hours.

6. Operations, facilities, and/or construction experience preferred but not required.

7. Demonstrated ability to perform effectively the duties required for the job including verbal ability to communicate, auditory capacity to respond to all levels as staff, visual ability to complete written assignments and physical ability to complete assignments given accommodation as required by law. IV. Americans with Disability and Workers' Compensation Specifications While performing the duties of this job, the employee is occasionally required to stand, walk sit, use hands to finger, handle or feel objects, tools or controls, reach with hands and arms, climb stairs, balance, stoop, kneel, crouch, crawl, talk hear, taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close, distance, color, peripheral depth and the ability to adjust focus while performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate.

Other details

• Pay Type Hourly
• Job Start Date Monday, March 15, 2021

• Central Office, 1200 Arlington St., Greensboro, North Carolina, United States of America