Job Description:

Description

CCRC prides itself as a workplace of choice for passionate talent, driven by our mission to cultivate child, family and community well-being. Whether the position works directly with the public or supports our programs, every position is vital to our mission's success and reputation as a leader. We are not your typical non-profit. We are over 800 people strong and growing!

We cultivate child, family and community well-being through our creative, informative and supportive programs and services. We provide child development and early education, workforce development opportunities, child care financial assistance, Head Start preschool and Early Head Start services and more for close to 50,000 parents, children, and child care providers each month in Northern Los Angeles County, including Antelope Valley, and the entirety of San Bernardino County, including an office in Victorville.

General Summary: The Community Outreach/Event Specialist, under the direct supervision of the Community Outreach & Events Supervisor, plans, develops and executes CCRC-hosted events from start to finish. The Specialist interacts with internal and external customers and vendors to ensure a positive, consistent and distinctive event experience. The Specialist manages administrative and logistical tasks in a fast paced, dynamic and high energy environment. He/she anticipates project needs, discerns work priorities, meets deadlines with minimal supervision, and is willing to work occasional evenings and weekends to support up to 30 CCRC-hosted events per year.

• Responsible for developing, prioritizing and working on all aspects of CCRC agency events including both small and large scale meetings, trainings and conferences as assigned by the Supervisor. Assists with development of theme, negotiations and booking of event space, food and beverage, rentals and audiovisual equipment, and travel arrangements. Serves as primary vendor liaison. (40%)


• Conducts research, makes site visits and obtains required resources for each event. Proposes new ideas to improve the event planning and implementation process. Prepares, modifies and tracks event contracts and purchasing agreements, as requested by Supervisor. (30%)


• Works with Communications and Creative Bridge staff to create and manage event marketing and advertising materials, donation requests, raffle and promotional items, and event photography / videography. (10%)


• Assists in preparing event budgets, tracking finances including check requests, invoicing and reporting. (10%)


• Attends and participates in internal and external meetings, team and department staff meetings, and professional development and teambuilding activities. (10%)

These duties include tasks that are required, but currently comprise of less than 5% of the daily workflow for this job:

• Builds relationships with CCRC leadership and staff.


• Performs all administrative functions, as required.

• Minimum high school diploma, two years of event planning, and administrative support experience.


• Bilingual (English/Spanish) preferred.


• Some knowledge or background using event management and budgeting software preferred.


• Ability to thrive in a fast-paced, deadline-driven, team environment with shifting priorities.


• Superb organizational skills and excellent attention to detail.


• Excellent communication and presentation skills.


• Strong collaboration skills across interdisciplinary teams.


• High level of computer literacy required. Excellent computer skills to include knowledge of online research, web analytics and social media, advanced Microsoft Office Suite skills, and database management experience.


• Must have use of an automobile with adequate insurance coverage and a valid California's Driver's License with an acceptable driving record substantiated by a copy of DMV records.


• Must be able to lift 50 pounds and have the ability to work non-traditional work schedules, which may include early mornings, evenings and Saturdays.

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.

At CCRC, passion and meaningful work is rewarded! We offer employees:

• Competitive compensation package


• Robust benefit offerings -Medical, Dental, Vision, and Voluntary Life Insurance


• Basic Life Insurance and Long Term Disability paid for by CCRC


• Employer Contribution and Employer Match in the 403(b) Retirement Savings Plan with 100% vesting


• Generous Time Off Policy-Vacation and Sick Time, Holidays, and Paid Winter Break


• Opportunities for learning and professional development, including education reimbursement


• Employee Assistance and Wellness Programs


• 501(c)(3) Designation-You can apply for Public Service Loan Forgiveness!

We are proud to be an EEO/AA employer and encourage Minorities, Women, Disabled and Veterans to apply.

To join our team and to apply: visit our website at www.ccrcca.org.