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IV Group Administrative Assistant

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Date: Feb 22, 2021

Location:

Lexington, MA, US

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Company:
MIT Lincoln Laboratory

To protect our nation, deployed forces, and allies against air and missile threats, our groupexamines the current capabilities of and potential near- and long-term technology opportunities for the U.S. ballistic missile and air defense systems.Our staff members analyze all aspects of such systems, including radar, infrared and laser sensors, satellites, and interceptors. We also look at the software and algorithms that enable these systems to search, track, identify, and intercept missiles, and inform decisions about battle management. We assess how adversaries' countermeasures - especially in the form of electronic warfare - would impact U.S. air and missile defense systems. Using these analyses, we propose new technology and architectures that would help improve the nation's defenses against current and emerging threats.

The candidate will be responsible for the daily operation of a dynamic group office, encompassing a wide variety of administrative support tasks.

Duties include, but not limited to:

• Use SAP to enter and track purchasing via SRM, enter weekly/hourly time reports, staff vacation reports, ship order requests, and respond to various purchasing related inquiries via R/3, and utilize LLBIS to verify data associated with cost objects, purchases and other changes.


• Act as one of the group's property coordinators.


• Schedule and coordinate interviews using SuccessFactors.


• Submit requests for subcontractors using the CSD Subcontractor Ordering Tool.


• Prepare and process a variety of Laboratory administrative web-based forms, answer telephones, maintain electronic calendars, order group office supplies, sort area mail, and compose and type correspondence.


• Prepare/edit technical material, and process items for release review using PARROT.


• Maintain and create databases, coordinate travel arrangements (which include processing
  
  expense reports and sending security clearances), handle classified material and maintain office files.


• Set up and coordinate arrangements for internal and external meetings.


• Interact regularly with Laboratory personnel and sponsors and provide guidance to group members in relation to MIT Lincoln Laboratory policies & Procedures (purchasing requirements, etc.) in order to facilitate/ensure compliance.


• Will respond to requests for the Division 3 Office as directed.

Requirements:

• High School graduate or equivalent with 5 years of directly related secretarial experience required. Post high-school education will count toward experience.


• High Proficiency in SAP, Microsoft Office, Microsoft Outlook, and excellent general computer skills are desired.


• Must possess strong administrative support skills and be able to interact with all levels of Laboratory personnel as well as sponsors, show considerable initiative and be able to perform tasks with minimal supervision in a fast paced environment.


• The ability to prioritize, handle multiple concurrent tasks, along with a demonstrated record of success working as part of a team, is required.


• Must be able to demonstrate effective written and oral communication skills, and be able to demonstrate inter personal skills, organizational skills; appropriate judgment and a conscious approach to work are necessary.

For Benefits Information, click http://hrweb.mit.edu/benefits

Selected candidate will be subject to a pre-employment background investigation and must be able to obtain and maintain a Secret level DoD security clearance.

MIT Lincoln Laboratory is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, or genetic information; U.S. citizenship is required.

Requisition ID: 32302

Nearest Major Market: Boston




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