Administrative Assistant at Schnabel Inc. in Greensboro, North Carolina

Job Description:

Schnabel is an employee-owned, professional consulting firm that focuses on solving problems related to the earth and environment through specialization in dam, geotechnical, geostructural, and tunnel engineering.  Schnabel’s high standards for quality, business ethics, and concern for the communities they live in and support, are a vital part of who they are and what they offer.  Founded in 1956, Schnabel has experienced tremendous success and growth through its dedication to excellence in client service, high quality, and value-added solutions.  Schnabel is an ENR Top 500 Design Firm and Top 10 Dams and Reservoirs Design Firm with 400 employees in 22 offices throughout the United States and headquartered in Richmond, Virginia.

Recognized by CE News as one of the Best Engineering Firms to Work for, Schnabel provides employees with a competitive benefits package, including health, dental, life and disability. Engagement in Schnabel’s wellness program offers incentives for employees to pursue a healthy lifestyle, and the firm rewards employees through its Employee Stock Ownership Plan.

Job Description:

We are in search of an intelligent and motivated administrative assistant who possesses a professional attitude with the ability to effectively support our civil engineering branch office with a current staff of approximately 45 people. The right candidate will be committed to quality and be able to utilize sound judgment when working with vendors, clients and employees. This is a full-time position within the office, with anticipating working hours of 8:00AM to 5:00PM.

Responsibilities:

• General duties include:
  
  
  
  • Directing phone calls
  
  
  • Directing all Incoming mail and preparing outgoing packages
  
  
  • Editing and proofing of technical reports and correspondence
  
  
  • Compiling and bookmarking pdfs
  
  
  • Copying and scanning documents
  
  
  • Assembling bound copies of reports
  
  
  • Ordering of lunches for on-site training/presentations
  
  
  • Maintaining records of repairs and renewals of company’s auto fleet
  
  
  • Maintaining inventory of equipment, office and kitchen supplies
  
  
  • Assisting in local marketing and business development efforts and documentation
  
  
  • Maintaining a schedule of conferences/exhibit displays
  
  
  • Maintaining Employee PE and PG renewals records
  
  
  • Provides Office Manager and Departmental support as needed
  
  
  
  

• Reports to the Office Manager and will also receive assignments from multiple departments and must have a willingness to do what’s needed to support the team.

Requirements:

• Bachelor’s Degree and 1 year related experience in office administration. Or, in lieu of a degree, a minimum of 3 years’ related experience.


• Advanced proficiency in MS Office (Word, Excel, PowerPoint, etc.)

Other Requirements:

• Ability to pass a pre-employment screening.


• S. Citizenship or Permanent Resident status is required. No visa sponsorship will be provided.

EOE AA M/F/Vet/Disability

Education

• Bachelors or better

See job description