Grants Accounting Compliance Coordinator at CITY OF MEMPHIS in Memphis, Tennessee

Job Description:

ESSENTIAL JOB FUNCTIONS:  Works under the direction of the Comptroller to serve in a lead capacity performing accounting, financial, and budget-related reporting (internal and external) for all local, state, and federal grants. Supervises less experienced full- and part-time staff to accomplish all grant accounting and compliance functions.  Audits grants compliance involving the maintenance of financial records and analysis related to assigned funds.  Creates, reconciles, and reports all grant activities subject to the Schedule of Expenditures of Federal and State Awards (SEFA).  Uses the ability to problem solve, multi-task, prioritize, and communicate effectively to provide guidance to staff.  Serves as back-up to Comptroller in addressing and planning assignments of grant related activities. Monitors and reviews grant progress and process workflow. Reconciles the grants module (sub-system) from other funds, users, and entries into the general ledger.  Makes recommendations in the modification for maintenance of the system and updates the necessary procedures. Leads support staff in grant processes to ensure policy compliance. Oversees and participates in compiling, analyzing, and preparing grants financial information for proper general ledger accounts and sub-systems entries utilizing basic accounting principles.  Verifies postings of transactions to the general ledger system, including transactions from other systems regarding grants activities.  Assists external auditors with annual audits and prepares financial reports for internal and external use (including the Comprehensive Annual Financial Report and Single Audit Report) for grant compliance.  Audits journal entries by making closing and adjusting entries for accuracy and sufficiency of funds.  Enters actual and budget transactions to the accounting system.  Prepares, interprets, and provides grant expenditure reports utilizing various Microsoft applications and accounting systems.  Monitors and participates in reconciling general ledger account balances and records period-end and year-end transactions regarding grant activities. Develops financial reports for budgeting, forecasting, trending, and results analysis.  Records, classifies, and summarizes financial transactions and events in accordance with generally accepted accounting principles.  Interprets financial transactions and events for users who must make economic or business decisions.
 

OTHER FUNCTIONS:

1.         May assist internal auditors with various audits and division personnel with coordination and compilation of assigned divisions’ Operating and Capital Improvement Projects (CIP) Budgets.

2.         Performs additional functions (essential or otherwise) which may be assigned.

TYPICAL PHYSICAL DEMANDS:  Primarily desk work.  Requires the ability to communicate clearly, both verbally and in writing with management, staff and external auditors.  Requires the ability to use general office equipment, such as personal computers, calculators and telephones.

TYPICAL WORKING CONDITIONS:   Work is performed in an office environment which involves contact with staff.

MINIMUM QUALIFICATIONS:  Bachelor’s degree in Accounting, Finance or closely related field and seven (7) years of professional general accounting experience or five (5) years of professional accounting experience with a public accounting firm, with one (1) of the years in a lead/supervisory capacity; or any combination of experience and training which enables one to perform the essential job functions.  Must have experience utilizing computer skills in Microsoft Word, Excel, Access and PowerPoint software.  Governmental, non-profit, or grant accounting experience preferred.  CPA preferred.