Program Assistant at American Career College in Anaheim, California

Job Description:

SUMMARY:

 

Reporting directly to the program or department head, the Program Assistant performs the day-to-day administrative functions of the program or department; performs a wide variety of highly responsible and complex administrative support services for personnel, student, and matters; monitors month-by-month calendar of activities and deadlines at the department and campus levels; monitors and communicates regularly with students and associates for adherence to program compliance requirements; works directly with leadership to prepare for and maintain compliance with accrediting bodies.  Prepares meeting agendas, memos, and correspondence; completes a variety of non-routine assignments; coordinates busy and shifting office calendars including scheduling and coordinating meetings and/or conferences, and attends meetings for the purpose of recording, preparing and distributing minutes and reports; processes a considerable amount of confidential and sensitive information in support of administrative activities.

EDUCATION:

Bachelor’s degree or coursework in accounting, administrative and project management, and data processing required.

KNOWLEDGE/EXPERIENCE:

 

Two to three years of experience performing office and administrative/secretarial

duties, preferably including some administrative support work for one or more managers in an academic or business office environment.

 

Proficient command of grammar, punctuation, spelling, and correct usage of the English language.

 

Comprehensive knowledge of office systems, practices, and administration.

 

Proficient skills and experience in Microsoft Office computer software systems that includes word processing, spreadsheets, and presentation software.

 

Proficient reception and telephone communication skills and techniques.

 

Evidence of principles and practices of classifying, indexing, processing, retrieving, and controlling a large volume of records.

 

Evidence of record keeping, account maintenance, and purchasing practices and procedures.

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