Assistant to VP of Print Content, VP Editorial Strategy & Insights, and Editorial Director, Special Projects at Hearst Communications Inc. in New York, New York

Job Description:

Why Hearst Magazines?

Hearst Magazines is one of the largest publishers in the world, with more than 25 brands, including Cosmopolitan, ELLE, Esquire, Good Housekeeping, Harper’s BAZAAR, Popular Mechanics, and Delish. We reach more than 150 million people every month in the United States alone.

But we’re more than just our magazines. We engage our audience across all mediums and channels—print, digital, video, and social—with sophisticated content creation, distribution, and data capabilities.  We create, package, and sell products with cutting-edge technology and proprietary platforms. Together, we are reinventing publishing for the 21st century.

 

Your impact:

Hearst Magazines is looking for an ambitious, organized, detail-oriented administrative assistant to provide support to three busy editorial executives, essentially doing whatever it takes to keep their offices running smoothly: schedule appointments; maintain calendars and keep the execs informed of their schedules every day; field phone calls and take accurate messages; file expense reports on a timely basis and in keeping with Hearst’s policies and procedures; meet and greet visitors at all levels of seniority (post-COVID); make and update travel arrangements; coordinate special events; send out invites; mail out issues; and other duties as assigned (research for specific projects; miscellaneous errands). You will also have opportunity to contribute to social media, contribute to ideas meetings, and potentially pitch/write content. Please note: For consideration, resumes must be submitted in .pdf format with salary requirements and a cover letter.

 

 

What you’ll do:

• Manage calendars, phones, meetings, travel arrangements, and expenses.

•  Act as liaison to industry contacts.

• Coordinate staff events and meetings.

• Prepare corporate presentations.

• Provide pre-meeting research as needed for interviews/outside events.

• Execute general admin responsibilities (track down issues, handle gifts/cards for special moments, make reservations, etc.).

• Partner with the contracts department to ensure that freelancers are paid for assigned stories.

• Handle VIP tours and lunches.

• Assist executive leaders with various social media platforms.

• Help to manage large-scale editorial projects.

• Identify stories for brands; pitch stories and help to create content.

 

 

Who you are:

• You are a college graduate with the ability to multitask in a fast-paced environment.

• You have very strong organizational, issue-resolution, and decision-making skills.

• You are a clean, strong writer and a social media whiz who can contribute to social content.

• You have sound judgment and discretion (need to handle confidential material).

• You have prior experience with administrative duties during the course of an internship at a magazine or in another related field.

• You have knowledge of Powerpoint and Excel.

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