Procurement Specialist II (PIP-II) at Fermi Research Alliance, LLC in Batavia, Illinois

Posted in Other 19 days ago.





Job Description:


Job Description



Open Date:March 31, 2021

Close Date: April 18, 2021

We Are

Fermilab is America's premier laboratory for particle physics and accelerator research, funded by the U.S. Department of Energy. We support discovery science experiments in Illinois and at locations around the world, including deep underground mines in South Dakota and Canada, mountaintops in Arizona and Chile, and the South Pole.

We are strategic risk takers, innovators, and collaborators. We are engineers, scientists, technicians, administrative professionals. We are 1,800 employees advancing knowledge for the benefit of humankind. Fermilab has been at the forefront of particle physics for more than 40 years. We build world-leading accelerators and detectors to conduct some of the most advanced particle physics experiments possible. We collect and analyze the data from those experiments with some of the most powerful computers in the world. We conduct this research on a 6,800-acre prairie, 35 miles outside Chicago, a treasure that has been designated a National Environmental Research Park.

The Finance Section provides safe, efficient, effective financial operations in support of the Laboratory's high-energy physics program in accordance with all laws, regulations and DOE requirements. Within the section, the Accounting Department provides accounting, reporting and other financial services to support the research programs at the Lab and is responsible for recording, organizing, summarizing, and interpreting the financial activities of the laboratory. Our Budget Office is responsible for the preparation, consolidation, distribution, and reporting of the Laboratory budgets. Our Procurement Department is responsible for acquiring goods and services for the entire Laboratory. It provides helpful, professional support for all procurement requirements from the development of initial plans and requirements to subcontract closeout.

Fermi Research Alliance's (FRA) Finance Section seeks an experiencedProcurement Specialist IIto join the Procurement team. This individual contributor role reports to the Procurement Manager. Under direction, your responsibilities will include acquisition planning, soliciting and evaluating proposals, selecting qualified subcontractors, conducting price and cost analysis, negotiating subcontract terms and condition, drafting contractual instruments, obtaining approvals, awarding subcontracts, performing subcontract administration, ensuring the completeness, organization, and accuracy of the subcontract and associated documentation. You may be assigned routine to extremely complex and high dollar value contractual arrangements to support FRA's mission. Responsibilities are accomplished in cooperation with internal customers, FRA project teams, support personnel, subcontractors, and the Department of Energy (DOE).

You Will:


  • Advertise, award, and administer procurements ranging from routine to complex high dollar value contracts in accordance with established FRA procurement policies and procedures, contract law, commercial practice and applicable federal procurement regulations.

  • Help develop procurement strategies and schedules in consultation with the project team and FRA Procurement department.

  • Assist with all the aspects of a project's procurements including acquisition planning, development, solicitation, negotiation, award, and subcontract administration.

  • Interface with Department of Energy personnel on procurement matters which include strategy, compliance, reporting, and subcontracting activity.

  • Support FRA Procurement's compliance and self-assessment activities as they relate to procurement.

  • Abide by and be responsible for performing all duties in accordance with all environmental, health and safety regulations and practices pertinent to this position.

  • Respect, understand and value individual differences that embody the principles of diversity.

  • Other duties as assigned.

We Are Looking For:


  • Bachelor's degree in Business Administration or similar discipline

  • 7+ years' experience in planning and executing procurements

  • Experience in fabrications procurements and/or procuring to a statement of work

  • Experience in federal contracting and working knowledge of the Federal Acquisition Regulations

  • Proven ability to plan, develop, negotiate, administer and close large, complex, high dollar value subcontracts

  • Excellent oral and written communication skills

  • Experience with electronic word processing, spreadsheets, document sharing systems, mail and other common office tools

  • Experience with Department of Energy (DOE) projects is advantageous

  • Experience working in a matrixed project team environment is desired

Physical Activity and Work Conditions:

Human Factors: Mental concentration, sitting, standing, tight work schedule, work may require up to 10% travel.

Fermilab is an Equal Opportunity Employer. Underrepresented groups/Women/Disabled/Veterans are encouraged to apply.