Health Information Analyst - Temporary Coverage at Mary Free Bed Rehabilitation in Grand Rapids, Michigan

Posted in Other 12 days ago.

Job Description:

We have the great privilege of helping patients and families re-build their lives. It's extraordinarily meaningful work and the reason we greet the day with optimism and anticipation. When patients "Ask for Mary," they experience a culture that has been sculpted for more than a century. Our hallmark is to carefully listen to patients and innovatively serve them. This is true of every employee, from support staff and leadership, to clinicians and care providers.

Mary Free Bed is a not-for-profit, nationally accredited rehabilitation hospital serving thousands of children and adults each year through inpatient, outpatient, sub-acute rehabilitation, orthotics and prosthetics and home and community programs. With the most comprehensive rehabilitation services in Michigan and an exclusive focus on rehabilitation, Mary Free Bed physicians, nurses and therapists help our patients achieve outstanding clinical outcomes. The growing Mary Free Bed Network provides patients throughout the state with access to our unique standard of care.

Mission Statement

Restoring hope and freedom through rehabilitation.

Diversity and Inclusion:

Mary Free Bed values diversity and inclusion among patients, families and staff. We strive to hire people who reflect the communities we serve. Our employees will serve all patients, families and each other with dignity and respect.


Assembles, analyzes and performs checks on medical records to ensure completeness according to standards of regulatory agencies and hospital policies. Assists physicians/therapists with record completion by educating them about standards and requirements. Prepares records for continued care appointments.

Essential Job Responsibilities:

  • Maintain departmental records and filing systems on a timely basis.

  • Sort, open, collect and distribute departmental mail. Handle typing, network, and data entry as assigned.

  • Analyze records to ensure completeness. Enter data to update chart status in computer system. Re-analyze records, indicating remaining deficiencies and re-route to appropriate physician/clinician for completion.

  • Verify completeness of record according to regulatory standards. Prepare records for permanent storage.

  • File/retrieve records to respond to requests for information.

  • Copy patient information from open and closed files to respond to third party requests for information.

  • Provide general assistance to physicians, therapists, hospital staff and patient/families regarding health information issues. Provide training to new health information staff and students/residents as assigned.

  • Report record deficiencies for chart completion/reporting purposes. Interface with Medical Staff/professional staff and initiate process to ensure timely record completion.

  • Perform chart audits and analyze information as requested.

  • Maintain confidentiality of all patient information. Verify patient name, number and discharge date, making changes when necessary.

  • Respond to phone and e-mail requests, complying with requests when appropriate or directing to proper staff for follow-up.

  • Perform other duties as assigned by supervisor.

Essential Job Qualifications (Knowledge, Education, and Training Requirements):

  • Associate Degree or equivalent business classes/experience

  • Database, spreadsheet and word processing skills

  • Knowledge of medical terminology

  • Previous medical office experience strongly preferred

  • Knowledge of policies and procedures related to record content and regulatory requirements

  • Outstanding organizational, interpersonal and communication skills required

  • Physical Demands - Able to exert up to 35 pounds of force occasionally (up to 1/3 of the time); to lift, carry, push, pull, up to 35 pounds occasionally; to sit for the majority (1/3 - 2/3) of the time, but may involve brief periods of time involving walking or standing; to use keyboard frequently (1/3 to 2/3 of the time

Mary Free Bed is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, genetic information, veteran status, disability or other legally protected characteristic.