Institutional Coordinator, Graduate Medical Education at The University of Texas Medical Branch in Galveston, Texas

Job Description:

Description

JOB SUMMARY:

The Institutional Coordinator (IC) supports the Administrative Director, Manager and staff with continued oversight and compliance within the scope of Graduate Medical Education (GME) for University of Texas Medical Branch.

Must be detail oriented and able to communicate clearly with internal and external programs, legal counsel and GME DAILY.

ESSENTIAL JOB FUNCTIONS:

Graduate Medical Education (GME) Agreements

Oversight and management of all GME agreements. IC will review new and renewal requests for off-site training experiences, create agreements for new and renewals, using an institutional agreement database. IC will monitor and ensure all agreements are created and fully executed prior to the effective and expiration date (if renewing). Must be detailed oriented and able to communicate clearly with internal and external programs, legal counsel, and GME DAILY, to ensure all agreements are managed and fully executed appropriately.

Agreement Types

• Affiliation Agreement (standard and nonstandard)


• Affiliation Letter


• International Agreement


• Reverse Agreement


• Agreements with Money Exchange


• Program Agreement (standard and nonstandard)

Training/Workshop

• Prepare materials for training and present to all Program Coordinators/Administrators during an annual agreement workshop

Accounting Reconciliation for all Money Exchange rotations

• Each month, review all timesheets, and invoicing of all agreements with money exchange and reconciling, monitoring all payments received.

Completing of Residents and Fellows

• Manage completion process of all Residents and Fellows


• Ensure completion dates are accurate and request appropriate documentation from programs when applicable


• Process Certificates of Completion and ensure accuracy of information


• Process Terminal Leave Forms


• Close out of all records


• Understanding of GME database and custom reports


• Training/Workshop to Programs on Process - Annually

UT Systems Professional Medical Liability Benefits Plan

Reports monthly to the UT System Professional Medical Liability Benefit Plan via database any new, transferring, or resigning house staff including updating new/renewal of licenses or institutional permits and name changes. Any necessary resident record updates to be completed prior to lock out each month.Certificates are verified for current resident year for each resident.

GME Office Support / Other Duties

• Workshops/Special Events/Annual GME Resident and Fellow Orientation


• Meeting Support - meeting minutes, room and food arrangements, attendance tracking, agendas, presenters


• Institutional Databases - Help with reporting, access, credentialing and data entry for GME Database systems.


• Monthly Reports


• Assists with special projects as needed by the Administrative Director and Manager

Qualifications

REQUIRED EDUCATION / EXPERIENCE:

Associates Degree or equivalent and three years of related experience.

Preferred Qualifications

• Experience with navigating databases and running reports;competency usingExcel


• Ability to compose formal communications and to read legal documents


• Exceptional attention to detail required

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.

Primary Location

:United States-Texas-Galveston

Work Locations

:0175 - Rebecca Sealy Hosp301 University Blvd.Rebecca Sealy Hospital, rm 5.138Galveston77555-0175

Job

:Clerical & Administrative Support

Organization

:Hospital & Clinics BusGrpFull-Time

Shift

:Day Job

Employee Status

:Regular

Job Level

:Non-Manager

Job Posting

:Apr 2, 2021, 9:23:16 PM Apply Now