Assistant Director, Annual Giving at University of Chicago in Chicago, Illinois

Posted in Other 11 days ago.

Job Description:


BSD DEV - Communications - Annual Giving

About the Department

Medicine and Biological Sciences Development's mission is to inspire and facilitate philanthropy at the University of Chicago Medicine by building relationships with those who share its goals of advancing excellence in research, education, community, and patient care. We accomplish this mission through expertise, integrity, creativity, and collaboration.

Job Summary

The Assistant Director of Annual Giving (Assistant Director) executes the Annual Giving program to raise unrestricted and renewable restricted contributions to the University of Chicago Medicine and Biological Sciences (UCMBS) via gifts to the Forefront Fund (FFF), and Alumni Annual Funds (AAF). The FFF, launched in FY05, is the Annual Fund of the UCMBS and targets a non-alumni audience of volunteers, patients, and friends. The Forefront Fund direct response program raises unrestricted gifts for the Forefront Fund and renews gifts from donors of less than $25,000 across the medical center.

The Assistant Director will work closely with the Director of Marketing and members of the leadership team including the Sr. Director of Communications, as well as colleagues from MBSD's individual giving teams and alumni relations team and the University's Alumni Relations and Development (ARD). They strategize with these colleagues on creation and execution of integrated annual giving campaigns and assists in the identification and solicitation of Leadership and Major Gift level prospects.


  • The Assistant Director is responsible for the Annual Fund's direct response solicitation of prospects and donors to UCM. The prospects and donors include alumni, grateful patients, UCM Trustees, Division of the Biological Sciences and the Pritzker School of Medicine Council members, volunteer referrals, Medicine and Biological Sciences Development (MBSD) prospects, and campaign donors.

  • Develops an annual solicitation plan and manages all aspects of the integrated program including: direct mail, online implementation, materials and message development; appeal creation; vendor selection; and appeal execution.

  • In partnership with the Donors Relations team, creates procedures to ensure timely, accurate, and thoughtful acknowledgement of all gifts to the Annual Funds as well as production and mailing of appropriate acknowledgement letters. They involve special signers, as appropriate, including UCM leaders, volunteers, faculty, and administrators; and Alumni leaders and volunteers.

  • Responsible for all appeal data and list management, including self-service querying and reporting to manage MBSD's Annual Fund and segmentation for appeals and communications. Builds final appeal and communications list for direct mail, email and telefund and responsible for maintaining up-to-date lists in multiple platforms, including the donor database, Salesforce Marketing Cloud, and other communications tools.

  • Utilizes the stewardship program and other available resources to keep prospects and donors involved and informed of ongoing projects, developments, and advancements at the UCM. Coordinates with Strategic Constituencies, Outreach, ARD and UCM marketing teams to ensure that all opportunities to cultivate prospective and current donors to the Annual Funds are maximized. Staffs Reunion and class volunteers to cultivate gifts and encourage engagement.

  • Participates in and contributes to the planning process for the Annual Funds team. Their responsibilities include: developing annual projections; an annual solicitation plan and associated budget; and monitoring cultivation, recognition, and stewardship activity against the annual plan.

  • Identifies reports required to track and analyze Annual Funds' activity including appeal results; donor movement through giving levels; donor retention; and fundraising projections

  • Contributes to the development of plans to solicit prospective donors and meet campaign goals. This includes speaking to new prospects persuasively about the case for annual giving support.

  • Collaborates with all divisions and schools, and relays information regarding capacity and inclination to give to the appropriate channels in the University through knowledge of the University process.

  • Performs other related work as needed.

Minimum Qualifications


Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.



Preferred Qualifications


  • A minimum of two years of full-time professional experience in annual giving, development or a related field.

  • Experience with direct mail and marketing programs is preferred. Digital marketing experience and website giving pages are preferred areas of expertise.

Preferred Competencies

  • Knowledge of Microsoft Office Suite and other databases required Excellent oral and written communication skills.

  • Ability to interact with high level donors, alumni, faculty, peers, and administrators.

  • Ability to motivate groups of people and individuals

  • Ability to resolve conflict and build consensus

Application Documents

  • Resume/CV (required)

  • Cover letter (required)

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Resume/CV of the application.

Job Family

Alumni Relations & Development

Role Impact

Individual Contributor

FLSA Status


Pay Frequency


Scheduled Weekly Hours


Benefits Eligible


Drug Test Required


Health Screen Required


Motor Vehicle Record Inquiry Required


Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.