Departmental Administrator - Pathology and Research Imaging at Dana-Farber Cancer Institute in Boston, Massachusetts

Posted in Admin - Clerical 11 days ago.

Job Description:

Job ID:22808

Location:450 Brookline Ave,

MA 02215


Employment Type:Full time


Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

Dana-Farber Cancer Institute is looking for an experienced Department Administrator (DA) to serve as the senior administrator for both the Department of Oncologic Pathology and the Research Imaging group. Thisindividual will oversee the business office and administrative affairs for these research groups. This will encompass providing expertise in the areas of finance, strategic planning, program development, research administration, human resources, space maintenance, information systems and contract/affiliation negotiations and management.

In collaboration with the Department Chair and other senior management within the Department and within the Institute, the DA assists with the development and implementation of Departmental strategic initiatives. The DA will support the Chair and Faculty in the development and implementation of programs and policies; will plan, lead, organize and direct the business affairs of the Department; and represents the Chair and Department in interfaces with other departments, affiliate hospitals and other external constituents.



  • Partner with Department Chair on all administrative aspects of the Department

  • Train and directly oversee business office staff inclusive of administrative support and grant management. Responsible for balancing workloads, overseeing the quality and timeliness of deliverables.

  • Serves as Departmental resource for all administrative and fiscal matters. Act as a resource and liaison for Faculty and staff to Human Resources, Procurement, Research Administration, Institutional Operations, HMS, etc.


  • Responsible for oversight of research administration functions within the Department, ensuring compliance with Institute and sponsor requirements.

  • Establishes and achieves financial goals and measures, monitors financial performance, and ensures on-going financial stability for the Department.

  • Prepares annual budgets, including cost-sharing arrangements with BWH and revenue expectations.

  • Analyzes and interprets financial reports for the purpose of advising about and managing resource allocations, including operating, research, grant, contract, discretionary, donor and cost-sharing funds.

  • Manage clinical trials in partnership with the DFCI Clinical Trial Office

  • Department liaison with DFCI Development, developing proposals and materials for donors as required.

  • Continuously assesses and improves the efficiency of systems and processes

  • Responsible for contract negotiations with internal and external collaborators.

  • Oversees research financial planning for the Department, including short-and long-term plans for faculty research programs.

Human Resources:

  • In conjunction with the Chair, responsible for all Human Resource matters within the Department.

  • With the Chair, develops faculty recruitment and retention plans.

  • Manages and monitors all faculty compensation matters to ensure equity and compliance with institutional, sponsor and external requirements.

  • Acts a resource to faculty and staff for benefits, employee relations, employment and other HR issues, communicating applicable policies from DFCI and HMS.

  • Responsible for numerous personnel matters for faculty and staff including hiring, termination, compensation and evaluations.

  • Implements all institutional policies, and maintains knowledge of DFCI, BWH, BCH, and HMS requirements. Transmits and interprets these policies to supervisors, faculty and staff.

Laboratory Operations:

  • Responsible for annual dollar density reporting to the Institute to ensure space allocation is appropriate for the Department and for each researcher.

  • Represent the Department at Research Operations Meetings communicating all safety, efficiency and policy announcements as appropriate.

  • Manage Research Computing support and fiscal allocation for each lab.

  • Document the procurement of shared equipment and maintain service contracts for these shared items.

  • Oversee shared spaces functionality (purchase new equipment as needed, create scheduling functionality as needed).


  • Bachelor's degree required; advanced degree preferred.

  • Minimum of five to seven years of business management experience in a scientific or health care setting, with demonstrated project management, financial management and staff management experience.

  • Requires a broad knowledge of organizational management theory and practice, financial systems and controls, budget management, health care and research regulations, and the inter-relationships of clinical, teaching, and research activities.

  • Outstanding interpersonal skills, ability to handle sensitive human resource issues.

  • Outstanding organizational skills needed to manage competing responsibilities and timetables.

  • Ability to delegate, effectively supervise, and plan for timely and successful completion of short- and long-term objectives.

  • Excellent verbal and written communications skills needed to interact with a large and diverse constituency, including senior institutional leadership, Department faculty and staff, other DFCI program members, and partner organization's staff and leaders.

  • Ability to work independently and to accept responsibility for sensitive decision-making as it relates to the overall conduct of the Department.

  • High degree of analytic ability to manage the financial and human resource aspects of the position.

  • Excellent negotiation skills in complex and often sensitive multi-institutional negotiations for agreements and contracts for research, training, and clinical practice.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.


Job ID:22808

Location:450 Brookline Ave,

MA 02215


Employment Type:Full time