Job Description:

Description

Scope of Position

Performs a variety of services in administrative support within assigned department. Work assignments may vary according to the skills and experience of the individual and the needs of the organization.

Job Responsibilities

1. Sets routine priorities and procedures for accomplishing work, subject to applicable deadlines. Performs considerable coordination and follow-through.


2. Performs a full scope of word-processing and spreadsheet applications, including merge-mail letters, as well as documents containing financial or statistical data or scientific, technical, or legal terminology. Able to create presentations using PowerPoint or other applicable software.


3. Reads mail, highlights action or important items, and attaches relevant files and/or information for review. May respond to routine correspondence under own signature or draft response for review on more complex correspondence. Follows up on items delegated to others.


4. Receives calls and responds to routine questions. Regularly gathers routine oral information from (or makes oral request of) other executive, professional, technical, administrative, maintenance, or clerical employees and/or outside vendors, clients, or the public.


5. Schedules tentative appointments for approval, and may schedule team meetings per direction of direct supervisor.


6. Coordinates with internal and external staff to accomplish moderately complex activities, such as scheduling, developing agendas or programs for team meetings.


7. Collects and compiles data from several sources of information. Often responsible for gathering detailed information or performing considerable research.


8. May have access and be responsible for confidential records or reports.


9. Maintains office supplies and files.


10. Assists with other duties as assigned within designated department.

Education/Experience

High school diploma required; some college or applicable business certification preferred. A minimum of three years of office/clerical experience.

Specific Knowledge, Skills, License, Certifications Etc.

1. Good organizational skills; attention to detail.


2. Keep confidential information.


3. Good in Microsoft Office (Excel, Word, PowerPoint)


4. Communicate effectively verbally and in print.


5. Provide, as well as carry out, detailed verbal and written instructions independently.


6. Collaborate with others to accomplish organizational goals; identify and resolve problems.


7. Use logical or rational thinking to solve problems; make decisions based on personal judgment.


8. Perform mathematical calculations (fractions, decimals, percentages, statistical) as needed.


9. Demonstrate competency in Microsoft Word, including PowerPoint; Prolog if applicable.


10. Ability to understand and execute the company vision and values of Team, Excellence, Service and Trust

Core Competencies

1. 
   Accountability: Accepting responsibility that results in anticipation/prevention of problem areas from actions, and problem solving inside and outside the department/organization.


2. 
   Customer Focus: Makes service to internal and external customers a priority; focuses on exceeding customer expectations, not just meeting them; recognizes and values all key stakeholders; applies and develops service excellence skills.


3. 
   Effective Communication: Listens for understanding and appreciation, encourages open feedback; presents clearly and effectively one on one, and in small and large group settings; considers the audience in preparing messages and in choosing the appropriate communication channels; creates and encourages open channels of communication.


4. 
   Execution/Empowerment: Demonstrates the ability to get results; manages competing demands in fast paced environment with effective results; identifies and creates contingency solutions to ensure timely execution.


5. 
   Learning & Development: Learning new skills and increasing capabilities a high priority; takes action to address development needs in self and others, if applicable; identifies gaps and learning opportunities to ensure complete technical job proficiency; takes responsibility for own development and skills improvement.

Values

1. 
   Team: Collaborate and demonstrate respect for team members, partners and everyone with whom we do business; open communication.


2. 
   Excellence: Strive for quality and safety; executed best in class; creative and innovative; dedicated for continuous improvement.


3. 
   Service: Passionate about customer service internal and external and to the community; and creates superior value.


4. 
   Trust: High standards of ethics and personal accountability; transparency; credibility; fairness

Environmental Factors and/or Physical Requirements

While performing the duties of this job, this position is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and read application/form information. The associate frequently is required to sit, reach with hands and arms, talk and hear.

Haskell will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and the Americans with Disabilities Act Amendments Act of 2008. The job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.

Haskell is an Equal Opportunity Employer (Females/Minorities/Protected Veterans/Individuals with Disabilities) and Drug-Free Workplace.

Job descriptions are not intended as and do not create employment contracts. Haskell maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law.

Employee Acknowledgement

I have read and reviewed the above job description and am able to perform the essential job functions with or without a reasonable accommodation. I acknowledge that this is not an all-inclusive list and that I will be held accountable for the stated duties, which may change from time to time. I understand this job description will become a part of my permanent employee file and that my employee evaluation will be