Job Description:

Job Description

About the Broad

The Broad Institute is an incredible place - we apply our deep knowledge of human genetics to empower a revolution in biomedicine and accelerate the pace at which the world reduces the burden of disease. This position offers an opportunity to gain technical skills and experience in a wide range of areas while supporting cross-functional teams.

This role supports a major Broad alliance with a key industrial partner, and also performs floating administrative duties, supporting groups where needed. Overall, you will handle basic administrative duties, including aspects of finance, people/project management, communications, legal processes, IT support, event planning, working cross-functionally across a larger organization: new projects and opportunities pop up all the time.

This position will be based in Cambridge, Massachusetts. Currently, most administrative employees are working remotely. This position will be remote until at least June 30, 2021. Beyond that, this role may be suitable for hybrid work for the foreseeable future.

Principal Duties and Responsibilities

Administrative support to a Broad alliance with a key industrial partner, including managing calendars, light travel, reimbursements.

• Work with alliance managers to schedule both internal and external working meetings necessary for the collaboration.




• Schedule steering committee meetings, book venues, arrange catering and A/V as required.




• Work with alliance managers to compile and organize meeting materials.




• Represent the Institute in a professional manner to external partners while exercising judgment and discretion with regard to confidential issues and materials.




• Maintain electronic records and file repositories.




• Format letters, invoices, and other documents under the direction of the alliance managers.




• Receive detailed instructions on new assignments, then execute tasks with little ongoing supervision.

Floater AA support, responsible for AA coverage for short gaps in service throughout the Institute.

Responsibilities may include:

• Provide "floater" AA coverage for groups throughout the Institute. Responsibilities may include being listed as out-of-office contact for AAs, scheduling meetings, greeting guests (as applicable).




• Provide direct administrative support for Institutional groups. Responsibilities may include arranging interview agendas, meetings/event/catering coordination, travel coordination (as applicable), ad hoc project support, and other duties as assigned.




• Work in both team-based and individual settings to provide ad hoc, flexible administrative support throughout the Institute.




• Anticipates and initiates actions regarding office operations which require knowledge of the Institute and other departments.




• Provides professional representation to internal and external communities.

Education/Experience

• Bachelor's degree with 2-5 years of experience preferred, or equivalent competency.




• Experience using Google Drive (Docs/Sheets) and/or Microsoft Word and Excel is required.




• Experience in Mac and PC computing environments is preferred.




• Experience within academic, biotech/pharmaceuticals, or technology industries is a plus.

Skills

• Demonstrated success working in a highly collaborative and complex environment.




• Strong communication skills, both verbal and written; strong interpersonal skills, including the demonstrated ability to influence others and to build working relationships.




• Strong customer service skills and excellent problem solving skills.




• Strong organizational skills and attention to detail.




• Ability to be flexible, to multitask and to work in a fast-paced and challenging environment.




• Ability to multi-task and prioritize work by considering its risk, importance, and potential implications.




• Possesses high sense of urgency, accountability, and drive, and willingness to do what it takes to get the job done.




• Ability to work independently and proactively identify issues and communicate to the alliance managers.




• Ability to demonstrate discretion in handling confidential information.

The Broad Institute will not offer visa sponsorship for this opportunity.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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