Administrative Assistant 1 at The Wine Group in Livermore, California

Job Description:

At The Wine Group we are passionate about our people, our future and our wine. We are America’s second largest wine producer by volume with over 1,200 employees globally across 12 locations in California, New York and Australia. We are proud to be responsible for many of America’s most beloved wine brands, including Cupcake, Franzia, Chloe, Concannon, Benziger, Imagery, AVA Grace, 7 Deadly and more. We are dedicated to our culture built on values like entrepreneurialism, innovation, social responsibility and stewardship. To learn about us and our career opportunities, check us out at www.thewinegroup.com and then come join the exciting journey at The Wine Group.

JOB SUMMARY

 

The Administrative Assistant 1 reports to the Plant Manager and is the key source for administrative needs and coordination of tasks within our fast-paced Manufacturing Team. The Administrative Assistant 1 provides strong administrative support directly to our team leads, supervisors, and managers to help keep operations running efficiently. The ideal candidate needs to have previous experience in a similar role within a manufacturing or production environment in order to be able to hit the ground running. 

ESSENTIAL FUNCTIONS

• Coordinate and track all sick and vacation requests


• Prepare all safety tailgates and input training records into the Intelex system


• Enter POs with direction from management


• Review and revise SOPs with direction from management


• Create safety and operations material to upload on communication monitor


• Approve all timesheets in Dayforce timekeeping system and work with HR on any discrepancies


• Put together training materials as directed by management


• Keep inventory and order production supplies as needed 


• Pull quality records as necessary for management


• Track all quality holds and OEE in real time - put together quality and OEE reports as requested


• Run reports from Dayforce, JDE, Intelex as requested


• Input data into JDE as requested by management i.e. completed maintenance work orders, bottling work orders, production data, etc. 


• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice

QUALIFICATIONS

• High School Diploma or equivalent – AA degree preferred


• 3+ years providing solid administrative support to employees or supervisors in a production or manufacturing environment


• Must be flexible in working overtime or other shifts due to operational needs


• Proficient in MS Office and knowledge JDE application preferred


• Excellent organizational and interpersonal skills with attention to detail


• Ability to set priorities and work independently within set guidelines


• Strong knowledge of production/manufacturing operations a plus


• Provide good verbal and written communications to all levels of management, both internally and externally


• Prioritize while able to adapt to changing priorities


• Demonstrated reliability and punctuality, work effectively in team/crew environment, adherence to all safety regulations and operating procedures

PHYSICAL DEMANDS

• Primary work environment is on the production floor and in an office


• Position will be exposed to indoor and outdoor environments with varying noise levels


• Ability to perform tasks requiring bending, stooping, standing, and twisting


• Must be able to lift up to 50 lbs

At The Wine Group, we are proud to be an equal opportunity employer and we are committed to an environment of mutual respect, diversity and inclusion. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability, protected veteran status or other characteristic protected by law.