Travel Coordinator - Ashburn, VA at KACE in Ashburn, Virginia

Job Description:

POSITION: TRAVEL COORDINATOR

SCHEDULE: FULL TIME

LOCATION: ASHBURN, VA

About KACE:

When you make the decision to join KACE, you are choosing to work alongside talented professionals that have one thing in common; the passion to make a difference!

 KACE employees bring their diverse talents and experiences to work on critical projects that help shape the nation’s safety, security, and quality of life.

The desire to have a career that is purposeful and forward thinking is woven into every KACE employee…it’s The KACE Way.  

KACE employees are; purpose driven, forward focused, open-minded, trustworthy and invested.

The KACE Way is our commitment to our employees, to our customers, and to our communities.

Join KACE and make a difference!

Here’s what you need to be successful in this role: 

• Coachable - Open to constructive criticism, with a strong desire to implement and sustain feedback by others


• Customer service orientated - Understand the value of a relationship by building trust and relating to the customer to ensure the conversation progresses properly and on tract.  Honest and have the integrity to do what’s right for our customers and for the business


• Curious - Actively seek information pertaining to our business, services and customer base


• Committed - Have the passion and perseverance for what you want to accomplish


• Willing to support critical duties - Support responsibilities that must continue to be performed during crisis situations and contingency operations

We’re looking to add a Travel Coordinator. If you can envision joining a team where you will have the opportunity to provide mission driven results; then we are looking for you!

What You’ll Get to Do!!

As a Travel Coordinator, you will make it your mission to have a sense of urgency, be deadline driven, be organized and able to prioritize tasks you are executing and a self-starter that’s capable of juggling multiple projects at once and execute them to completion. 

Key functions you will perform!

• Manage all travel related tasks for hundreds of trips each week, which includes but not limited to; coordinating with travel agency to book airfare, arrange car rentals and hotel stays, reconciling invoices for accuracy and process invoices for payment


• Collaborate with travel vendors to include hotels, car rentals and airlines to secure travel for MVM staff


• Coordinate and solve any cost discrepancies with hotel management


• Track all travel related expenses to include but not limited to; expense reports, hotel itineraries and air travel changes


• Leverage EXCEL functionality to stay organized and provide reportable data


• Organize documentation for billing department and accounts payable


• Ability to flex work hours to meet the travel needs of the business


• Perform other duties as assigned.

What you will need to have:

• Bachelors’ Degree


• At least one year of professional experience


• Strong attention to detail and the ability to work in a fast-paced environment


• Accustomed to producing error-free work


• Strong oral and written communication skills and proper telephone etiquette.

Preferred Skills

• Demonstrates professionalism internally and externally and maintain positive working relationships.


• Uses good judgment, makes sound recommendations and decisions.


• Work collaboratively, assist team, encourage mutual accountability.


• Exudes self-motivation; pursue goals persistently despite obstacles.


• Seeks to advance personal skills, performance and abilities.


• Utilize time and resources effectively.


• Exhibit excellent communication and interpersonal skills.


• Display outstanding organizational and coordination abilities.

We Offer…

• Paid training, fun, talented and driven teammates


• Knowledgeable, encouraging and present leadership


• A diverse and community-minded organization


• Career growth and learning opportunities for aspiring minds

Applicants selected will be subject to a Government background investigation and must meet eligibility and suitability requirements:

• U.S. Citizenship

KACE offers a competitive benefits package, and fosters a highly skilled, energized, and empowered workforce.  

Due to the high volume of applications received, the Recruiting Department will contact you directly should you be selected to advance in our recruitment process.

For more information about the company please visit our website at www.kacecompany.com

KACE is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, disability or any other federal, state or local protected class.