BFT - TEMP Experienced Exec Assist /Program Administrator at Massachusetts General Hospital in Boston, Massachusetts

Job Description:

Description

Reporting to the Chief Transformation Officer, the EA/Program Administrator will provide project structuring, coordination and oversight; perform basic research; develop materials; and assist with communications for strategy and transformation projects, and provide administrative support for the Chief Transformation Officer.



The EA/Program Administrator interacts with c-level executives including board members, and works with system leaders and individuals at all levels to ensure the efficient and effective planning, management, coordination, oversight, and elements of delivery of day-to-day operations and strategic projects.

Principal Duties and Responsibilities

• Provide project management support for strategic system-wide programs overseen by the Chief Transformation Officer. This includes meeting agendas, tracking project status and tracking of associated budgets.


• Contribute in development and preparation of communication materials, PowerPoint presentation and policy statements, in particular those related to preparation for the PHS Board.


• Manage ad hoc small to medium special projects in overall support of the Strategy & Transformation Office.


• Prioritize and independently respond to routine inquires and prepare responses for approval on items that need escalation.


• Help to structure and produce deliverables from working sessions.


• Plan, schedule, and organize meetings.


• Identify areas for process improvement and actively solve problems.


• Other duties as assigned, including calendar management, collaboration with administrative staff across the system, correspondence, travel arrangements and expense reports, invoice processing.

Qualifications

• Bachelor's Degree required.


• 3+ years of experience in project/program management and in supporting executive management level people and teams is required.


• Experience in planning and supporting large-scale meetings, working sessions, facilitations and presentations.


• Experience in relationship management at executive-level is required.


• Strong writing, editing and proofing; communication; collaboration; problem-spotting and solving; and organizational skills strongly preferred.


• Experience within a healthcare environment preferred.


• Experience with complex scheduling strongly preferred.


• Proficient in common MS Office tools including Word, Excel, and PowerPoint.


• Superior Outlook skills. Interest and ability to learn and apply new tools.

EEO Statement

Massachusetts General Hospital is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. Applications fromprotected veterans and individuals with disabilities are strongly encouraged.

Primary Location

:MA-Boston-MGH Main Campus

Work Locations

:MGH Main Campus55 Fruit StreetBoston02114

Job

:Admin/Clerical/Cust Service

Organization

:Massachusetts General Hospital(MGH)

Schedule

:Full-timeStandard Hours:1

Shift

:Day Job

Employee Status

:TemporaryRecruiting Department:Bulfinch Temporary Service

Job Posting

:Apr 22, 2021

Apply Now