Administrative Assistant - TS/SCI at AMERICAN SYSTEMS in Arlington, Virginia

Job Description:

Job Title / Level



Administrative Assistant - TS/SCI





Clearance Required?



Top Secret/SCI





Location:



Arlington, VA 22204 US (Primary)






% Travel



0 - 10%





Job Description

WANTED: An experienced ADMINISTRATIVEASSISTANT with an active TS/SCI Clearance and demonstrated experience in handling diverse administration duties in a dynamic work environment.

As an ADMINISTRATIVE ASSISTANTyou will:

• Work closely with a team of driven, supportive and highly skilled DoD professionals on a critical proven classified program early in its long-expected lifecycle.


• Enjoy flexibility managing your work hours and personal needs with a single accrual leave plan.


• Receive a robust benefits package that includes Employee Stock Ownership Plan!

A week in the life of an Administration Assistant:

• Collect, organize, file, track and retrieve all Program Management Office (PMO) documentation including reports, correspondence, messages, meeting minutes, memos and all other incidental documentation associated with official PMO business and functions such as procurement requests (PRs), contracts, Personnel Access Requests (PARs), Special Access Program (SAP) procedural documents, and Security Classification Guides (SCG)


• Answer program office telephones, forward calls and take messages during standard working hours


• Provide technical and planning support for meetings, conferences and working groups. This support shall include coordination of the meetings including location, drafting meeting agendas, setup and operation of Video Teleconferencing (VTC) equipment and other audiovisual equipment, recording, finalizing, and distributing meeting minutes, and recording and tracking action items


• Oversee the maintenance and tracking of office equipment, material, supplies, and other items as needed, and assist in ordering and restocking of supplies


• Draft, prepare, edit and coordinate various reports, briefs, papers, and other written documentation required for the proper functioning of the PMO


• Provide office equipment support such as loading paper, changing shredder bags, replacing toner cartridges, etc.


• Perform courier runs to other Government facilities within the Washington Navy Yard and the Washington DC metropolitan area as required.

Founded in 1975, AMERICAN SYSTEMS is one of the largest employee-owned companies in the United States. We are a government services contractor focused on delivering Strategic Solutions to complex national priority programs with 100+ locations worldwide. Our employee-owners are encouraged to make a difference, implement new ideas in a collaborative environment, and focus on mission critical success. AWARDED BEST OF THE BEST by U.S. Veterans Magazine and TOP 10 MILITARY FRIENDLY COMPANY by MilitaryFriendly.com. Join us!

WINNER NATIONAL TOP WORKPLACE AWARD 2021 and FORBES Best Midsize Company

AWARDED BEST OF THE BEST by U.S. Veterans Magazine, BEST FOR VETS by Military Times, and TOP 10 MILITARY FRIENDLY EMPLOYER by MilitaryFriendly.com

Job Requirements

• Current DoD issued TS/SCI clearance


• High school degree with five years of experience or an Associates Degree


• Experience providing administrative support,including managing multiple and complex calendars for meetings, reserving meeting spaces, responding to phone/e-mail requests, preparing agendas and materials for use in meetings/discussions and monitoring incoming correspondence for upcoming deadlines or items requiring immediate attention, attending meetings to take notes and/or log actions, and providing other logistical support as required


• Experience interfacingwith senior Agency-level leadership and their support staff


• Experienced providingadministrative support including general email correspondence, task initiation and follow-up, data entry, composing documents, proofreading, formatting, filing, scanning and other administrative requirements.


• Prior experience handlingclassified information


• Possess excellent oral and written communication skills with the ability to multitask and prioritize tasks in an organized and timely fashion.


• Must have strong skills in organization and planning, demonstrated ability to work independently and exercise sound judgment and problem solving.


• Experience scheduling, planning and organizing both internal meetings and external meetings and events including compilation and distribution of presentation and agenda materials and RSVP management.


• Ability to prioritize tasks, exercise sound judgment and confidentiality with sensitive information.


• Experience facilitating conference calls, in-person meetings and webinar events including a working knowledge and support for teleconferences, Go-to-Meeting/Zoom/Teams, meeting preparation, etc.


• Possess strong Microsoft Office (or equivalent) skills with an ability to review and edit presentation materials, documents and materials.

EOE M/F/Disability/Veterans

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