Project Invoicing Specialist (Entry Level) at Environmental Resources Management Inc in Irvine, California

Job Description:

ERM is looking for a motivated Project Invoicing Accountant I in Irvine, CA.

REQUIREMENTS:

• Bachelors in Accounting from an accredited university preferred




• 1-3 years of project accounting experience; professional services experience preferred




• Strong analytical and communication skills that enable complex problems and solutions to be effectively articulated to all levels of the organization




• Familiar with multiple reporting tools including Excel, ERP reports, Data Warehouse reporting and experience using mid- to high-level accounting software packages (such as BST, Deltek, Oracle)




• Ability to work with minimal direction in a highly collaborative manner to meet required deadlines and perform all necessary tasks




• “Hands-on” professional with a strong attention to detail and organizational skills

Responsibilities & Tasks include (but are not limited to):

• Be the day-to-day financial operational owner to assigned key clients, office, Project Manager accounts




• Maintain relationship with Partners and Project Manager. Act as the single point of contact for their financial needs as well as assist in their success through financial support




• Be proficient with the standard ERM Finance / Project Management systems / tools and share knowledge with other Client Financial Analysts as appropriate




• Escalate finance issues as appropriate, and work with affected parties to identify, troubleshoot, and implement steps to improve processes and / or prevent issues from occurring in the future




• Other relevant tasks are assigned by Client Financial Analyst III and or PCS Manager

Project Reporting and Reconciliation

• Ensure all new project setups are accurate and properly calculated




• Review Value Pricing Tool and project work breakdown structure (WBS) for reasonableness




• Ensures all new projects are opened in GMS in a timely fashion




• Ensures that current approved project contracts are accurately reflected in GMS




• Reconciles fees and costs in GMS




• Prepares final reconciliation and closures in GMS of completed projects in a timely fashion




• Be the liaison for the Partners and Project Managers to create and maintain informative and correct financial reports necessary to manage the project / client finances




• Be the central point of contact for clients to ensure financial compliance with Western Division policies




• Collaborate with Project Managers to resolve any client financial issues; field and respond to questions and issues related to the project / client financials




• Timely and accurate client project reporting and reconciliation




• Be the liaison for clients to create and maintain contracts, MSA’s and or change orders for services

Project Maintenance

• Preforms a weekly review of project time and costs posted to GMS with Project Manager to ensure accurate reporting of project activity. Follow-up and take the appropriate steps to correct invalid charges




• Manage the transfer of incorrectly coded expenses and labor to the correct project




• Partner with Accounts Payable to ensure the accurate coding of expenses

Revenue Recognition

• Ensures that persuasive written evidence of client agreement exists prior to recognizing any revenue




• Timely and accurate revenue recognition




• Work with Project Manager to fix negative variances weekly; increase budget via change order; reallocate budget from revenue types (labor, sub, expense), transfer charges to correct project, write-off charges)

Ensuring Time and Costs are Collectible

• Performs a monthly review of all open projects and investigates and resolves unusual items




• Monitors status of open subcontract and expense costs to ensure that all vendor / employee expense obligations are recorded in a timely and accurate fashion

Client Invoicing

• Monitors status of client Purchase Orders / Contract (where applicable) on an ongoing basis




• Review project related financial reports to ensure accurate and timely invoicing to clients




• Generates accurate and timely client invoicing in GMS for all billable charges in accordance with established billing calendars or contracts

Who We Are:

As the world’s leading sustainability consulting firm, ERM is uniquely positioned to contribute to the environment and society through the expertise and energy of our employees worldwide.  Sustainability is what we do, and is at the heart of both our service offerings and how we operate our business.  ERM and our partners are driven by a dynamic vision: By 2021 we will be the clear leader in our chosen markets, we will double in value and we will deliver on our promises to our clients, our people and our investors.  For our people, our vision means attracting, inspiring, developing and rewarding our people to work with the best clients and on the biggest challenges, thus creating valuable careers.  We achieve our vision in a sustainable manner by maintaining and living our ERM values that include Accountability, Caring for our People, Client Focus, Collaboration, Empowerment, and Transparency. 

Please submit your resume and brief cover letter. Based on review of these responses, shortlisted candidates will be invited for interviews.

ERM does not accept recruiting agency resumes. Please do not forward resumes to our jobs alias, ERM employees or any other company location. ERM is not responsible for any fees related to unsolicited resumes.

ERM is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. 

Thank you for your interest in ERM!