Administrator - Transportation at Kim-Tam Trucking USA in Blasdell, New York

Job Description:

SUMMARY: The administrator assists the Dispatch Department and the Safety and Compliance Department in day to day operations.  Specific tasks will be assigned with various date requirement deadlines.  This individual must self-directed and flexible, while capable of maintaining focus.

RESPONSIBILTIES:

• Manage and maintain driver qualification files (DQF)


• Manage relationship with 3rd party administrator JJ Keller


• Notify drivers and/or supervisor or expiring driver compliance items: license, medical, etc. and update file items.


• Deliver training materials to drivers either direct or via supervisors and monitor completion.


• Schedule driver medical appointments or drug testing when required.


• Perform log corrections when requested/required.


• Maintain accurate driver roster for the D&A program.


• Submit monthly fleet mileage to lease companies.


• Entering data in Dispatch Software (Truckmate).

• File administrative materials by following the pre-established filing system and placing materials into proper location to orderly archive files for proper storage and efficient retrieval when necessary - ISO compliance.


• Process written communications such as letters, reports, etc., by word processing or data entering information to create finished written products according to specific requirements.


• May provide additional administrative support by assigning drivers/carriers on loads in Truckmate, scheduling pick-up and delivery appts, maintaining personnel records and performing other clerical duties on an as needed basis.


• Performs all other related duties as assigned.

QUALIFICATIONS:

• 2-3+ years of proven Logistics Administration work


• Safety knowledge on Steel, OR Heavy Haul, OR Oversized Freight experience required


• Knowledge of FMCSA and State D.O.T


• Understand the DOT drug and alcohol FMCSA basic requirements.   Be able to administer the random quarterly testing.  This includes submitting the roster for selection, sending candidates for testing, receiving results and filing.


• Understand the various yearly licensing requirements for compliance and perform them.  IFTA, HUT, UCR, etc.


• Be capable to manage and maintain driver e-logs.  Must understand drivers HOS regulations.


• Utilize Truckmate to enter/update drivers, equipment, incidents, etC

Equal Opportunity Employer

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