Job Description:

Project Specialist

Wixom, MI

Step out of your comfort zone, excel and redefine the limits of what is possible. That's just what our employees are doing every single day - in order to set the pace through our innovations and enable outstanding achievements. After all, behind every successful company are many great fascinating people.

The Project Specialist position is an integral part of the project management team which is tasked with proposing and implementing specially designed and developed systems that could typically include (but is not limited to) CMM's, specialized software, part loading automation, fixtures, enclosures and or environmental rooms, and foundations. The Project Specialist is responsible for creating, organizing, and managing project documentation including, but not limited to, Quotations, Margin Spreadsheets, Work Breakdown Structures, Timelines, Issues Lists, Financial and other reports working in conjunction with Project Managers, the Manager of Custom Engineered Projects, and the Finance and Controlling department. This role is primarily a back-office based function, however some field work will be necessary to attend project meetings at customer sites together with and or as an alternate to the Project Managers as well as travel to other Zeiss facilities.

We are looking for people who are keen to try something new:

• Development of Scope of Work for Project Proposals


• Create Margin Spreadsheets for projects


• Facilitate information gathering and answers to customer specifications with various Zeiss departments


• Create Proposal Documents


• Assist Sales and Project Management Teams with customer meetings pre and post-sale


• Maintain Project Quote Log and Project Documentation including Gate review documents, Purchase Orders, Sales Orders, etc.


• Create and Maintain project Work Breakdown Structures


• Create and Maintain Project Timelines in Microsoft Project and or SAP


• Create and Maintain Issue Lists


• Integrate multiple project schedules


• Identify, consolidate, and resolve timing issues together with Management


• Tracking of billable hours, expenses, customer signoffs


• Update and distribute customer reports on a weekly basis


• Coordinate project scheduling, budgeting, and other tasks in support of the Project Managers.


• Assists in development of management reports and presentations.


• Organize Project files using SharePoint


• Participate in improvement activities to optimize process

You are:

• Associates Degree or equivalent educational or work experience in Business or Project Management


• Strong working knowledge of Microsoft Office products (Excel, Word, Project)


• Experience with SAP a plus


• 3-5 years of experience in a demanding project management environment


• Demonstrated ability to operate with little oversight


• Ability to communicate in a clear and professional manner both verbally and in writing


• Detail oriented


• History of establishing and maintaining document storage methods using SharePoint


• Ability to lift up to 50 lbs. Able to sit at a desk and operate a computer up to 40 hours per week. Ability to travel by car within SE Michigan to visit vendors and other Zeiss offices. Occasional out of state travel via air.

In a spacious modern setting full of opportunities for further development, ZEISS employees work in a place where expert knowledge and team spirit reign supreme. All of this is supported by a special ownership structure and the long-term goal of the Carl Zeiss Foundation: to bring science and society into the future together.

Join us today. Inspire people tomorrow.

Diversity is a part of ZEISS. We look forward to receiving your application regardless of gender, nationality, ethnic and social origin, religion, philosophy of life, disability, age, sexual orientation or identity.

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