Concur Travel and Expense Administrator at Moderna Therapeutics in Cambridge, Massachusetts

Posted in Other 5 days ago.

Job Description:

The Role:

The Concur Travel and Expense Administrator role, reporting to the Associate Director, Accounts Payable, is an exciting and new opportunity at Moderna, to be a critical part of a high-growth organization that is radically changing the biotech industry. As Moderna continues to grow, we need an experienced Concur Administrator to join our Finance team to administer and oversee expense reports for both travel and expense reporting, as well as P-card and corporate credit card programs. This opportunity will also play a role in supporting changes of the T&E policy as well as the expansion of the policy to support our growth and global presence in other countries.

Here's What You'll Do:

  • Establish audit rules in Concur which are aligned with the local Travel & Expense policies and P-Card policies for Domestic and International companies

  • Credit Card program management including expanding to new markets as the business grows

  • Create HCP (Healthcare Practitioner) capture processes for compliance reporting

  • Build and maintain Concur HCP reports based on Compliance requirements

  • Build and maintain standardized monthly and quarterly management and financial reporting

  • Establish and maintain expense categories in Concur which are aligned with the T&E policies and local requirements including the mapping to specific GL Accounts

  • Maintain Card programs both domestically and internationally

  • Audit of expense reports based on established rules

  • Reconcile delinquent accounts on card programs both domestic and global

  • Reconcile P-card reports submitted against payments

  • Develop employee training for Concur expense reporting

  • Ensure compliance of internal T&E controls, and work with SOX team and auditors

  • Back up support for invoice processing for the AP team

Here's What You'll Bring to the Table:

  • Bachelor's degree in finance or accounting and 3 - 5 years' experience working with Concur expense reporting tool including report creation

  • Solid SAP AP experience

  • Ability to manage multiple projects

  • Outstanding communications skills (verbal and written) and ability to interact across all levels of an organization

  • Excellent judgment and ability to communicate issues for both technical and business policies in an understandable way

  • Working knowledge of the Sunshine act and Compliance report requirements

  • Experience working with vendors and relationship management preferred

  • Ability to manage multiple projects in a fast-paced environment

  • Ability to effectively collaborate in a dynamic, cross-functional matrix environment

  • A desire to be part of a high-growth, transformational company that is Bold, Relentless, Curious, and Collaborative

Here's What We'll Bring to the Table:

  • On-site subsidized cafeteria or catered lunches

  • Company-provided iPhone

  • Free parking, monthly subway pass or a subsidized commuter rail pass

  • Free annual corporate membership to Bluebikes

  • Highly competitive healthcare coverage including: medical offered through BCBS (HMO/PPO), dental, and vision offered through VSP

  • Flexible Spending Accounts for medical expenses and dependent care expenses

  • 16 weeks of 100% paid parental leave for all new parents

  • 16 weeks 100% paid family caregiver leave

  • 20 weeks 100% paid medical leave

  • Eligible for "Moderna Month" (one month paid sabbatical after five years of service and eligible for additional one month paid sabbatical every 3 years thereafter)

  • Adoption assistance and discounts to local childcare centers, as well as access to

  • 401k (traditional and Roth offered) with 50% match on first 6% deferred. Match is vested immediately

  • A suite of Moderna paid insurance coverage, including: life insurance, short-term and long-term disability

  • Voluntary legal assistance plan

  • 15 days' vacation and 7 sick days per year, in addition to a discretionary winter shut down and 11 company paid holidays (includes 2 floating holidays)

About Moderna:

In 10 years since its inception, Moderna has transformed from a science research-stage company advancing programs in the promising-but-still-unproven field of messenger RNA (mRNA), to an enterprise with its first medicine having treated millions of people, a diverse clinical portfolio of vaccines and therapeutics across six modalities, a broad intellectual property portfolio in areas including mRNA and lipid nanoparticle formulation, and an integrated manufacturing plant that allows for both clinical and commercial production at scale and at unprecedented speed. Moderna maintains alliances with a broad range of domestic and overseas government and commercial collaborators, which has allowed for the pursuit of both groundbreaking science and rapid scaling of manufacturing. Most recently, Moderna's capabilities have come together to allow the authorized use of one of the earliest and most-effective vaccines against the COVID-19 pandemic.

Moderna's mRNA platform builds on continuous advances in basic and applied mRNA science, delivery technology and manufacturing, and has allowed the development of therapeutics and vaccines for infectious diseases, immuno-oncology, rare diseases, cardiovascular diseases and auto-immune diseases. Today, 24 development programs are underway across these therapeutic areas, with 13 programs having entered the clinic. Moderna has been named a top biopharmaceutical employer by Science for the past six years. To learn more, visit

Moderna is a smoke-free, alcohol-free and drug-free work environment.

Moderna is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, gender, age, religion, national origin, ancestry, disability, veteran status, genetic information, sexual orientation or any characteristic protected under applicable law. Moderna will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.