Export Documentation Coordinator at Seaboard Foods in Shawnee Mission, Kansas

Posted in Other 6 days ago.





Job Description:

ABOUT SEABOARD FOODS
At Seaboard Foods, we create the most sought-after pork. A top U.S. pork producer/processor and leading exporter to 30+ countries, we are committed to the pursuit of pork perfection, seeking a better way to produce wholesome pork and connect every step between our farms and family tables. Together, more than 5,000 employees in five states work in our farms, feed mills, and processing plant, to produce Prairie Fresh pork, ensuring the well-being of our animals, the environment, our employees and the communities we call home.

JOB PURPOSE
The Export Documentation Coordinator is responsible for preparing the necessary documents for all export shipments, ensuring that all documentation meets export regulations and customer requirements.

RESPONSIBILITIES & TASKS
*Proof, prepare, assemble, and present necessary and timely export documentation required for customs clearance at destination.
*Ability to multi-task successfully between different countries and payment processes.
*Knowledge of FSIS export country requirements.
*Maintains organization/filing of records for all shipments assigned.
*Process letter of credit and collections thru Bank portals.
*Track and trace shipments and communicate information to various recipients.
*Complete timely and accurate submission of Automated Export System filings and shipping instructions to the ocean carriers.
*Reconcile and process payments of vendor invoices timely.
*Maintain and update standard operating processes as required.
*Ability to follow Standard Operating Processes for the department.
CORE COMPETENCIES FOR SUCCESS IN ALL ROLES: instills trust, communicates effectively, action oriented, accepts accountability, and collaborates with others.

CRITICAL COMPETENCIES
DRIVES RESULTS - Consistently achieving results, even under tough circumstances.
ACTION ORIENTED- Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
PLANS/ALIGNS - Planning and prioritizing work to meet commitments aligned with organizational goals.
SELF CONFIDENCE/RESILIENCE - Confidence to take on demanding work when they may be challenged. Stays calm in a crisis. Overcomes setbacks. Welcomes and learns from performance feedback.

INITIATIVE/INDEPENDENCE - Able to work things out without having to be shown too often. Takes responsibility for their own time and effectiveness of work completion.
PLANNING/ORGANIZING - Ability to achieve results in a quality, timely, and cost-effective way. Understand priorities and able to plan efficient use of processes and resources. Responds effectively to unforeseen events.
QUICK THINKING/LEARNING - Able to pick up and assimilate relevant information quickly and easily. Learns new tasks rapidly. Responds swiftly and appropriately. Can think on their feet in rapidly changing environments.

REQUIREMENTS
*Prior experience in an administrative, financial or data support role required. Experience with perishable, refrigerated export documentation preferred.
*Must be able to work a fast-paced environment with the ability to plan and prioritize workload to ensure timely completion.
*Critical thinking for the purpose of trouble shooting and problem-solving issues independently.
*Position requires a high level of email organization, attention to detail and follow up to ensure accuracy
*Comfortable working in a constantly changing work environment.
*Experience with AS400 preferred
*Proficient in Microsoft Word, Excel, Outlook, SharePoint

Seaboard Foods is an equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religion, national origin, age, gender, sexual orientation, disability, veteran status or any other status protected by law.