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Human Resource Assistant at Palmer College of Chiropractic in Davenport, Iowa

Posted in Admin - Clerical 30+ days ago.

Type: Full-Time





Job Description:

The first and largest chiropractic college.

The Human Resources Assistant provides administrative and functional support to the Human Resources Department Including the areas of general office support and administration, compensation and benefits, payroll, recruiting, orientation and onboarding, labor relations, policy administration, and compliance. Responsible for maintaining, processing, and filing employee records and other HR-related confidential forms and records. Duties may also include but are not limited to planning and coordination of employee programs and events, create reports, assist with handling routine questions on human resources policies and procedures, and provide support with regulatory and/or departmental reporting as requested. This position requires independent judgement and action with the ability and commitment of maintaining a high level of confidentiality related to all work activities.

Palmer College of Chiropractic provides a generous array of benefits for full time employees, including but not limited to:


  • Paid Time Off annually – 10 vacation days; 12 sick days; 16 holidays

  • Health Benefits – Health, vision, dental insurance, Flex spending, Health Savings Account

  • 403(b) Retirement – 6% of salary employer contribution after 1 year of employment, with immediate vesting and optional employee contribution

  • Free Chiropractic care for employees & their dependents

  • Employee Assistance Program (EAP)

  • On-site recreation facility & personal training

  • Life insurance

Essential Duties and Responsibilities:

Assists in the recruiting and orientation process


  • Provides administrative support duties for people inquiring about employment; assists applicants wanting to complete employment applications as needed

  • Assists in the preparation and/or positing of Jobs on the Palmer Career Website as needed/requested by the HR Generalist

  • Tracks/prescreens applications and forwards applications that meet minimum qualifications to appropriate HR Generalist

  • Completes reference checks, post-offer background checks, and other pre-employment requirements as determined by the position

  • Verifies education and employment history on applicants and conducts primary source verification for licensure, certifications, registrations, etc. as required by the position

  • Sends correspondence to applicants regarding the status of applications and/or open positions through Paycom.

  • Prepare and process employee badges and photos for new and/or current employees as needed

Provides administrative support for Human Resources


  • Process, verify, and maintain personnel related documentation, including but not limited to, employment, staffing, recruiting, orientation, training, performance evaluations, and disciplines

  • Prepares and maintains employee personnel files ensuring information is complete and compliant

  • Reviews and processes all hard-copy invoices with correct accounting information forwarding to Senior Director of Human Resources or designee for final approval

  • Provide support and help with communications regarding college-wide and/or departmental policies/procedures for employees and management as appropriate

  • Assist and support with coordination and setup for department and/or organization-wide events as needed

  • Utilize appropriate software applications (i.e., Paycom, PayScale. Microsoft Outlook, Excel. Word, etc.) to enter, access, retrieve, compile, and disseminate data and reporting as needed

  • Tracks license renewals and expirations to ensure compliance with all credentialing requirements

Provides administrative support to compensation, benefits, and/or payroll as needed


  • Assists employees and applicants to help answer questions or provide information related to benefits, compensation, or payroll as needed and appropriate

  • Assists with annual enrollment of benefits and our health/wellness program as needed

  • Coordinates and assists with scheduling of benefit meetings as requested

  • Works with Comp & Benefits Specialist to provide assistance with processing employee payroll as needed/requested

  • Works with Comp & Benefits Specialist to provide assistance related to benefits administration and/or compensation as needed (i.e., assisting with surveys, compiling data, disseminating information, etc.)

  • Support and manage the administration and processing of college tuition benefit programs including the dependent undergrad, dependent DC, and employee tuition benefit and reimbursement

General Responsibilities


  • Help to manage the reception area of the front office. which includes assisting all employees and visitors in a professional and courteous manner, answering the company phone lines, & maintaining a professional appearance.

  • Distribute incoming mail and other material

  • Maintain positive customer relations in providing and communicating our services

  • Maintains employee confidence and protects department operations by keeping any/all human resource information confidential

  • Maintain office supplies by checking inventory and ordering items when, as needed

  • Other duties as assigned by the Senior Director of Human Resources or designee

Other Duties and Responsibilities


  • Other functions may Include setting appointments, arranging meetings, maintaining calendars, copying files. entering data into computer systems and tracking payments or other financial information

  • Assist with scheduling and organizing activities such as meetings, travel, conferences, and/or department activities for all members of the department as requested

  • Manage the cleanliness and organization of the front office area, as well as periodically decorating the front office area for holidays

  • Works with the Finance Administrative staff to ensure front desk receptionist coverage is available and to provide back-up as/when needed

  • Provides support for maintenance of office equipment, including computers, copy machines and fax machines as needed

Minimum Qualifications:


  • Associate degree required; Bachelor’s degree preferred

  • Minimum of three years (3) of office/administrative experience required

  • Strong computer software and data entry skills with demonstrated proficiency with Microsoft Office Suite products (Outlook, Word, Excel, PPT)

  • Excellent customer service skills with ability to communicate effectively with individuals at all levels of the organization

  • Proven team-player with strong organizational and time management skills

  • Must be organized, accurate, thorough, and able to monitor work for quality

  • Strong working knowledge of office equipment including printers, copiers, fax machines

  • Regular and reliable attendance is required in order to be successful in this position

Desired Qualifications:


  • Previous experience working in a Human Resources department strongly desired

  • Previous experience supporting other HRIS Systems, employee payroll, benefits, recruiting, and/or employee records desired

  • Notary Public a plus

Physical Requirements and Work Environment:


  • Perform sedentary to light work in a ventilated, lighted, and temperature-controlled office setting. Occasional travel required.

  • Frequent need to stand, stoop, walk, sit, lift light objects (up to 10 pounds) and perform other similar actions as needed





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