The Human Resources Assistant provides administrative and functional support to the Human Resources Department Including the areas of general office support and administration, compensation and benefits, payroll, recruiting, orientation and onboarding, labor relations, policy administration, and compliance. Responsible for maintaining, processing, and filing employee records and other HR-related confidential forms and records. Duties may also include but are not limited to planning and coordination of employee programs and events, create reports, assist with handling routine questions on human resources policies and procedures, and provide support with regulatory and/or departmental reporting as requested. This position requires independent judgement and action with the ability and commitment of maintaining a high level of confidentiality related to all work activities.
Palmer College of Chiropractic provides a generous array of benefits for full time employees, including but not limited to:
Paid Time Off annually – 10 vacation days; 12 sick days; 16 holidays
Health Benefits – Health, vision, dental insurance, Flex spending, Health Savings Account
403(b) Retirement – 6% of salary employer contribution after 1 year of employment, with immediate vesting and optional employee contribution
Free Chiropractic care for employees & their dependents
Employee Assistance Program (EAP)
On-site recreation facility & personal training
Life insurance
Essential Duties and Responsibilities:
Assists in the recruiting and orientation process
Provides administrative support duties for people inquiring about employment; assists applicants wanting to complete employment applications as needed
Assists in the preparation and/or positing of Jobs on the Palmer Career Website as needed/requested by the HR Generalist
Tracks/prescreens applications and forwards applications that meet minimum qualifications to appropriate HR Generalist
Completes reference checks, post-offer background checks, and other pre-employment requirements as determined by the position
Verifies education and employment history on applicants and conducts primary source verification for licensure, certifications, registrations, etc. as required by the position
Sends correspondence to applicants regarding the status of applications and/or open positions through Paycom.
Prepare and process employee badges and photos for new and/or current employees as needed
Provides administrative support for Human Resources
Process, verify, and maintain personnel related documentation, including but not limited to, employment, staffing, recruiting, orientation, training, performance evaluations, and disciplines
Prepares and maintains employee personnel files ensuring information is complete and compliant
Reviews and processes all hard-copy invoices with correct accounting information forwarding to Senior Director of Human Resources or designee for final approval
Provide support and help with communications regarding college-wide and/or departmental policies/procedures for employees and management as appropriate
Assist and support with coordination and setup for department and/or organization-wide events as needed
Utilize appropriate software applications (i.e., Paycom, PayScale. Microsoft Outlook, Excel. Word, etc.) to enter, access, retrieve, compile, and disseminate data and reporting as needed
Tracks license renewals and expirations to ensure compliance with all credentialing requirements
Provides administrative support to compensation, benefits, and/or payroll as needed
Assists employees and applicants to help answer questions or provide information related to benefits, compensation, or payroll as needed and appropriate
Assists with annual enrollment of benefits and our health/wellness program as needed
Coordinates and assists with scheduling of benefit meetings as requested
Works with Comp & Benefits Specialist to provide assistance with processing employee payroll as needed/requested
Works with Comp & Benefits Specialist to provide assistance related to benefits administration and/or compensation as needed (i.e., assisting with surveys, compiling data, disseminating information, etc.)
Support and manage the administration and processing of college tuition benefit programs including the dependent undergrad, dependent DC, and employee tuition benefit and reimbursement
General Responsibilities
Help to manage the reception area of the front office. which includes assisting all employees and visitors in a professional and courteous manner, answering the company phone lines, & maintaining a professional appearance.
Distribute incoming mail and other material
Maintain positive customer relations in providing and communicating our services
Maintains employee confidence and protects department operations by keeping any/all human resource information confidential
Maintain office supplies by checking inventory and ordering items when, as needed
Other duties as assigned by the Senior Director of Human Resources or designee
Other Duties and Responsibilities
Other functions may Include setting appointments, arranging meetings, maintaining calendars, copying files. entering data into computer systems and tracking payments or other financial information
Assist with scheduling and organizing activities such as meetings, travel, conferences, and/or department activities for all members of the department as requested
Manage the cleanliness and organization of the front office area, as well as periodically decorating the front office area for holidays
Works with the Finance Administrative staff to ensure front desk receptionist coverage is available and to provide back-up as/when needed
Provides support for maintenance of office equipment, including computers, copy machines and fax machines as needed