Job Description:

Executive Assistant/Paralegal

Job Location(s)

US-NY-Old Westbury

Overview

New York Institute of Technology offers 90 undergraduate, graduate, and professional degree programs in more than 50 fields of study, including computer science, data, and cybersecurity; biology and biomedical studies; architecture and design; engineering; health professions and medicine; IT and digital technologies; management; communications and marketing; education and counseling; and energy and sustainability. A nonprofit, independent, private, and nonsectarian institute of higher education, it welcomes more than 9,000 students worldwide. The university has campuses in New York City and Long Island, New York; Jonesboro, Arkansas; and Vancouver, British Columbia, as well as programs around the world.

New York Tech embraces its mission to provide career-oriented professional education, give all qualified students access to opportunity, and support research and scholarship that benefits the larger world. More than 100,000 alumni comprise an engaged network of doers, makers, and innovators prepared change the world, solve 21st-century challenges, and reinvent the future.

For more information, visit nyit.edu.

The Executive Assistant/Paralegal will support two attorneys and will be responsible for all administrative and paraprofessional functions of the department. The successful candidate will provide executive assistant and paralegal support and will be expected to work with utmost professionalism and confidentiality at all times, additionally successful candidate will have the ability to multi-task, prioritize, and work in a fast-paced, dynamic environment.

Responsibilities

Assist with answering and directing queries to the department
• Managing calendars: scheduling internal/external meetings and calls


• Maintain legal department files, including contracts and other legal documents for the entire university


• Act as liaison with outside counsel and insurers in connection with litigation, including overseeing litigation document production.


• Report claims and suits toinsurancebrokers, coordinate meetings with insurance broker as necessary,


• Manage and track deductibles on insurance claims, serve as POC along with Deputy General Counsel withinsurancecarriers.


• Manage the intake and tracking of Certificates of Insurance, communicating with broker on the processing of third-party requested Certificates of Insurance to business units.


• Respond to subpoenas


• Draft correspondence and work with contract templates


• Preparing and amending legal documents, track changes, comparing documents as required.


• Managing expenses, invoices and purchasing card reconciliations. Pay all legal department bills and organize and keep track of department expenditures and budget


• General administrative assistant functions for the General Counsel and Deputy General Counsel.

Qualifications

• Bachelor's Degree preferred or Paralegal Certificate


• 3-5 years of prior experience in legal office as a Paralegal or Legal Executive Assistant.


• Insurance experience highly preferred.


• Paralegal training preferred.


• Strong communication and written skills


• Fluency in Microsoft's suite of programs (especially MS Word, Excel, and Teams) and Adobe Acrobat.


• Demonstrated planning capability, strong organization skills and high attention to detail


• Experience in developing and improving office processes; continuous improvement mindset.


• Exceptional interpersonal skills with an ability to interact with individuals across the organization and partner effectively.

Please submit cover letter & resume for consideration

New York Institute of Technology is an Equal Opportunity Employer - M/F/Veteran/Disability/Sexual Orientation/Gender Identity