OCHIN is a rapidly growing national nonprofit health IT organization with two decades of experience transforming health care delivery to drive health equity. We are hiring for a number of new positions to meet increasing demand. When you choose to join OCHIN, you have the opportunity to continuously grow your skills and do meaningful work to help fulfill our mission.
OCHIN provides leading-edge technology, data analytics, research, and support services to more than 500 community health care sites, reaching nearly 6 million patients nationally. We believe that every individual, no matter their race, ethnicity, background, or zip code, should have fair opportunity to achieve their full health potential. Our work addresses differences in health that are systemic, avoidable, and unjust. We partner, learn, innovate, and advocate, in order to close the gap in health for individuals and communities negatively impacted by racism or other structural inequities.
At OCHIN, we value the unique perspectives and experiences of every individual and work hard to maintain a culture of belonging.
Founded in Oregon in 2000, OCHIN employs a growing virtual workforce of more than 500 diverse professionals, working remotely across 40+ states. We offer a generous compensation package and are committed to supporting our employees’ entire well-being by fostering a healthy work-life balance and equitable opportunity for professional advancement. We are curious, collaborative learners who strive to live our values everyday: leadership, collaboration, excellence, innovation, inclusion, and stewardship. OCHIN is excited to support our continued national expansion and the increasing demand for our innovative tools and services by welcoming new talent to our growing team.
Maintain and educate staff on time keeping system; ensure compliance, allocate appropriate grant use
Ensure complete documentation of the payroll process, and review on a quarterly basis
Ensure organizational compliance with federal and state pay related legislation throughout multiple states; accurately set up and maintain labor distribution in payroll files
Work closely with payroll processing vendors to add general ledger codes to include grants and new departments as needed
Ensure the pay, deductions and benefits are flowing appropriately through the payroll systems to provide accurate paychecks for staff
End-to-end management of semi-monthly payroll function in multiple states
Audit W-2 reports annually prior to distribution
Respond to employee questions related to payroll with an expected high-level of helpful, efficient service.
Export approved timesheet data to the Project Accounting Module of the accounting system.
Set up, maintain, and manage garnishments processing
Track 401(k) loan repayments and changes by employees; facilitate 401(k) Audit
Prepare and enter journal entries for each payroll period
Monitor PTO balances to ensure compliance with internal and external guidelines
Enter and maintain accurate Employee information into HRIS system
Process the PAF for employee changes, new hires, terminations, etc. through the HRIS and benefit systems
Creating reports or data as needed (compensation, turnover, anniversaries, etc.)
Filing employee and HR information into appropriate files and in accordance with regulations
Maintain accurate payroll related files/reports for annual audit; E-file documents
Support the Open Enrollment Process annually
Support the HR team in answering employee inquiries related to payroll and benefits
Ensure that the Payroll Wiki page is updated timely and accurately
Train and mentor new team members and peers in areas of expertise
Manage relationships with all HRIS vendors and ensure they are meeting SLA’s
Assist in implementation, administration, and reporting of all HRIS systems
Assist in evaluation of reports, decisions, and results of department in relation to established goals Recommends new approaches, systems, policies, and procedures to effect continual improvements in efficiency of department and services performed
Maintain compliance with federal and state regulations concerning employment
Be a communication liaison to employees and managers by updating important changes in programs, legal and policy through all appropriate organizational communication venues (Huddle, all staff emails, in person)
Work collaboratively with the HR Team to deliver great service in the areas of Human Resources to employees and potential candidates
Accurately tracks time in accordance with processes established at the organizational level
Other duties as assigned
Bachelor’s Degree in Accounting, Finance, or a related field; or an equivalent combination of education and experience
Minimum of 5 years of providing Payroll services
Experience processing full cycle multi-state Payroll, Paychex experience is preferred
Experience with any of the following HRIS systems will be given preference: Paychex, Benetrac, Taleo, ADP and Preview
Knowledge of, or the ability to quickly grasp, new technology systems (Jira, wiki, Excel, Visio, HR systems)
Exceptional organizational, attention to detail, and time management skills
Demonstrated ability of maintaining confidential and proprietary information; setting professional boundaries as needed
Ability to be self-directed and motivated
Strong problem solving, collaboration, and customer service skills
Ability to grasp issues quickly and work on the right things at the right time
Ability to develop professional relationships with employees and management
Work Location and Travel Requirements
This position is 100% remote. Work from home requirements are:
Ability to work independently and efficiently from a home office environment
High Speed Internet Service
It is a requirement that employees work in a distraction free workplace
Travel may be required based on business requirements for OCHIN Go-Live events, 1-2 trips per year
OCHIN is proud to be an equal opportunity employer. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills for the benefit of our staff, our mission, and the communities we serve.
As an Equal Opportunity and Affirmative Action employer, OCHIN, Inc. does not discriminate on the basis of race, ethnicity, sex, gender identity, sexual orientation, religion, marital or civil union status, age, disability status, veteran status, or any other protected characteristics. All aspects of employment are based on merit, performance, and business needs.