AP Coordinator II at National Underground Group in Irvine, California

Job Description:

Processes invoices and supporting documents in accordance with policy to properly record expense and liability for products and services purchased.

ESSENTIAL FUNCTIONS/KEY ACCOUNTABILITIES:

• AP Invoice and PO matching
  • Ensure appropriate approvals, G/L codes, sales/use tax treatment and record in appropriate accounting period
  
  


• Data Entry and document management
  
  
  • Processes invoices accurately and timely in the accounting software
  
  
  • Attaches supporting documentation to the accounting software record
  
  
  • Meets volume benchmarks
  
  
  
  


• Reconcile Vendor statements monthly, coordinate with Vendor and Branch personnel to resolve.


• Review Open PO reports, resolve issues and prepare and enter accruals as necessary


• Process payments made by Pcard: reconcile to the Statement ensuring all charges are valid and properly documented


• Record manual payments including Branch Checks, Off-Cycle checks, verifying GL Coding and support


• Manages Vendor set up and maintenance, and New Vendor Credit Applications


• Review and Post AP batches ensuring accurate vendors, amounts and large dollar GL coding


• Assist with check run processing


• Collaborate with information systems team, as required, to implement AP automation and digital workflows

OTHER RESPONSIBILITIES:

• Open and distribute mail


• Obtain support documents from Vendors (i.e., W-9, Certificates of Insurance)


• Provide administrative assistance to teams as needed, reinforcing procedures and providing training to on and off-site colleagues


• Assist with other projects as assigned

SUPERVISORY RESPONSIBILITIES:

• None

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of Accounts Payable and Accounting policies and procedures


• Excellent interpersonal and organizational skills


• Attention to detail and ability to handle multiple tasks simultaneously


• Understanding of sales and use tax requirements by state


• Ability to be analytical, identify variances and resolve independently


• Maintains customer confidence and protects operations by keeping information confidential


• Ability to adhere to tight deadlines and work under pressure


• Strong working knowledge of Microsoft Office (Excel, Word, Outlook)


• Experience with implementation of AP automation including digital workflow desired

EDUCATION AND EXPERIENCE:

• Bachelor's degree preferred


• Three or more years' experience handling high volume payables.


• Experience with Acumatica a plus

PHYSICAL REQUIREMENTS:

• While performing the duties of this job, the employee is regularly required to sit, talk, hear and see. The employee frequency is required to use hands to finger, handle or feel. The employee is occasionally required to stand, walk and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific visions abilities required by this job include close vision.

WORKING CONDITIONS:

• The working conditions are typical of any office environment. The noise level in the work environment is usually moderate.

This is a non-contractual document that can be updated from time to time as circumstances dictate. This job description is intended to summarize the main duties and responsibilities of the position and is not intended to be a full and exhaustive list of all tasks. All employees are expected to demonstrate flexibility and willingness to perform appropriate tasks with the need arises.

National Underground Group and all affiliated companies provide equal opportunity for employment and promotion to all qualified employees and applicants. No person shall be discriminated against on the basis of race, color, religion, gender, age, national origin, marital status, disability, sexual orientation, veteran status or any other status or condition protected by applicable Federal or State statutes. The Company is committed to maintaining an environment in which all applicants are treated equitably and given the opportunity to achieve their full potential in the workplace.