Fiscal Specialist at STATE OF OHIO in Columbus, Ohio

Job Description:

The Supreme Court of Ohio is seeking to fill
the position of Fiscal Specialist in
the Office of Fiscal Resources.  The
Fiscal Specialist is primarily responsible for providing clerical support
through a variety of non-standard and paraprofessional accounting functions as
processing accounts payable and accounts receivable; balancing, reconciling and
verifying fiscal transactions; preparing complex and non-standard reports and
analyzing fiscal information for accuracy and consistency.

The
following duties are normal for this position. These are not to be construed as
exclusive or all-inclusive. Other duties may be required and assigned.

• Coordinates, monitors,
  and performs a variety of fiscal management and control activities for the
  Supreme Court of Ohio and its affiliate offices.

• Processes payments,
  which includes data entry, coding expenses to correct account groups and cost
  centers, verifying approvals and posting of funds, and maintaining the sign-off
  process for retrieving checks. 

• Processes purchase
  requests through OnBase, which includes data entry, verifying approvals,
  monitoring purchase requisition process flow, and encumbering commitments in
  the OAKS system.

• Reviews documents for
  completeness; identifies discrepancies and independently follows through on
  their correction; maintains vendor and accounts payable records; works with the
  Office of Budget and Management on new vendor form submissions.

• Deposits revenue into
  appropriate accounts and maintains corresponding records.

• Audits forms or other
  documents for compliance; monitors budgets; calculates cash balances;
  reconciles cash and accounts.

• Prepares various
  financial and accounting reports; performs calculations to determine accuracy;
  sets up spreadsheet applications to track and summarize financial information;
  processes travel requests and maintains travel request database.

• Provides support for
  answering phones, directing calls, greeting visitors, maintaining fiscal files,
  creating new vendor files, and opening and distributing mail.

• Regular, reliable, and
  punctual attendance is required.

• Requires
  some college.  Four or more years of experience
  in accounting clerical functions with demonstrated proficiency in fiscal and
  accounting practices and procedures, including knowledge of general ledger chart of accounts. Experience with State of Ohio OAKS system is preferred.

• Requires
  the ability to perform basic level data analysis.  Requires discretion in applying such analysis
  to comply with established policies and procedures.  Requires the ability to use Microsoft Office
  products (Excel, Word, and Access), accounting system and calculator. 

• Requires
  the ability to travel to the Office of the Treasurer to get checks when
  needed. 

• Requires the ability to
  communicate effectively, both verbally and in writing, to establish positive
  public relations and to interact effectively with justices, judges, attorneys,
  supervisors, co-workers, and the public.

• Requires the ability to
  establish and maintain collaborative effective working relationships with
  supervisors and subordinate staff, division directors and managers, public
  officials, and state agencies. 

• Requires the ability to
  perform all aspects of the job with fairness, equity, patience, discretion, and
  confidentiality.

• The ability to work as an individual
  and as part of a team.

• Must be efficient and organized with a
  high level of attention to detail.

• Experience with OnBase or another fiscal reporting system is considered
  a plus.

*Special
Requirements:  This position is regularly
exposed to sensitive information and the incumbent is expected to keep any such
information strictly confidential.

At-Will
Employment

The Supreme Court of Ohio is an
at-will employer that seeks to attract, employ, and retain highly skilled and
motivated individuals, attempts to maintain staff continuity for the efficiency
of its operation, and desires to foster and maintain an ethical, professional,
and impartial work environment. Pursuant to Adm. P. 4 (At-Will Employment), no
person shall be offered or denied a position of employment with the Court, and
no employee shall have the employee's employment terminated based upon
political party affiliation, political activity permitted under Adm. P. 17
(Employee Code of Ethics), or other partisan considerations. Further, no
employee shall have the employee's employment terminated with or without cause
unless upon the concurrence of a majority of the Court.