Corporate Staff Accountant at Azul Hospitality, LLC in San Diego, California

Job Description:

POSITION DESCRIPTION

Azul Hospitality, LLC

Managing Work, Projects, and Policies

• Coordinates and implements accounting work and projects as assigned.


• Coordinates, implements and follows up on Accounting SOP audits for all areas of the property.


• Complies with Federal and State laws applying to fraud and collection procedures.


• Generates and provides accurate and timely results in the form of reports, presentations, etc.


• Analyzes information and evaluates results to choose the best solution and solve problems.


• Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data.

Maintaining Finance and Accounting Goals

• Develops specific goals and plans to prioritize, organize, and accomplish work.


• Submits reports in a timely manner, ensuring delivery deadlines.


• Monitors all taxes that apply, ensuring that taxes are current, collected and/or accrued.


• Maintains a strong accounting and operational control environment to safeguard assets.


• Assists property accountants as needed


• Assists with weekly A/P check process


• Assists with the month end close processes.


• Assists with journal entry generation and input


• Assists with balance sheet account reconciliation and documentation


• Audit month end file documentation, ensuring complete

Demonstrating and Applying Accounting Knowledge

• Keeps up-to-date technically and applying new knowledge to your job.


• Uses computers and computer systems (including hardware and software) to program, develop financial spreadsheets, set up functions, enter data, or process information.


• Uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.

Additional Responsibilities

• Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.


• Demonstrates personal integrity.


• Uses effective listening skills.


• Demonstrates self-confidence, energy and enthusiasm.


• Manages group or interpersonal conflict effectively.


• Informs and/or updates executives, peers and subordinates on relevant information in a timely manner.


• Manages time well and possesses strong organizational skills.


• Presents ideas, expectations, and information in a concise, well-organized way.


• Uses problem solving methodology for decision making and follow up.


• Performs other tasks as assigned

Supportive Functions

In addition to performance of the essential functions, this position may be required to perform a combination of other tasks assigned by the manager in relation to specific projects, hotel or corporate office.

• Assists property Accountants and GMs with balancing credit card ledgers as needed.


• Assists property Accountants and GMs with verifying contracts for groups and performs credit reference checks for direct billed groups as needed.

PHYSICAL DEMANDS

• Environmental conditions are inside, a job is considered inside if staff spends approximately 90 percent or more of the time inside. Temperature is moderate and controlled by office environmental systems.


• Must be able to sit at a desk for up to ten (10) hours per day. Walking and standing are required the rest of the working day. Length of time of these tasks may vary from day to day and task to task.


• Must be able to exert well-paced ability to maneuver between functions occurring simultaneously.


• Must be able to lift up to 45 lbs. as needed.


• Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity.


• Hearing, smelling, tasting, and visual ability to observe and distinguish product quality and detect signs of emergency situations.


• Talking and hearing occur continuously in the process of communicating with staff, supervisors, subordinates, occasionally clients and ownerships.


• Vision occurs continuously with the most common visual functions being those of near and color vision and depth perception.


• Must have finger dexterity to be able to operate office equipment such as computers, printers, 10-key adding machine, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed.

SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities:

• Must be able to travel on occasion, as needed


• Must be able to speak, read, write and understand the primary language used in the workplace.


• Must be able to read and write to facilitate the communication process.


• Requires good communication skills, verbal, written and electronic.


• Considerable knowledge of complex mathematical calculations and computer programs.


• Must have excellent leadership capability and customer relations skills.


• Must be detail oriented with outstanding organizational and communication skills.


• Must possess intermediate computer skills.


• Knowledge of computer programs, math skills as well as budgetary analysis capabilities required.


• Ability to analyze, foresee user needs, and makes judgments to ensure proper tools are provided at property level.


• Ability to effectively deal with internal and external customers some of whom will require high levels of patience, tact and diplomacy and collect accurate information to resolve conflicts.


• Willing to learn, understand and advance technology and privacy laws, international, federal, state, local laws and brands requirements governing data security, federally enforced privacy act, GDPR, PCI DSS, California Consumer Privacy Act, Right to be forgotten and new regulation as become mandated internationally, federally, by state(s) and brands.


• Knowledgeable about basic function of Windows OS, MS Office, PMS, PBX, Key system and POS.


• Must have valid driver license and meet the companys insurance requirements for operation of motorize or electrical vehicles.

EDUCATION

High school or equivalent education required.

EXPERIENCE

• Minimum of 1-3 years experience in hospitality, with progressive promotions.


• Brand and systems experience preferred (Marriott, Choice, Hyatt, Hilton).


• 2+ Years Accounting experience required


• Property level Hospitality accounting experience strongly preferred.

LICENSES OR CERTIFICATIONS

Ability to provide and maintain a valid drivers license as the position may require the operation of motorized and electric vehicles.

CONFIDENTIALITY AND DATA PROTECTION

Confidential and proprietary information is secret, valuable, expensive and/or easily replicated. Common examples of confidential information are:

• Unpublished financial information


• Data of Guests/Partners/Vendors/Employees


• Guest info


• Data entrusted to our company by external parties


• Pricing/marketing and other undisclosed strategies


• Documents and processes explicitly marked as confidential


• Unpublished goals, forecasts and initiatives marked as confidential

Employees may have various levels of authorized access to confidential information.

• Lock or secure confidential information at all times


• Shred confidential documents when they are no longer needed


• Make sure they only view confidential information on secure devices


• Only disclose information to other employees when it is necessary and authorized


• Keep confidential documents, information only if necessary and destruct otherwise according to brand and company requirements.

GROOMING

All Staff Members must maintain a neat, clean and well-groomed appearance per Azul Hospitality standards. Refer to the property specific required grooming and uniform standards policy.

ATTENDANCE

Regular attendance in conformance with the standards, which may be established by Azul Hospitality from time to time, is essential to the successful performance of this position. Staff with irregular attendance / tardiness will be subject to disciplinary action, up to and including termination of employment. Upon employment, all staff is required to fully comply with Azul Hospitalitys rules and regulations for the safe and effective operation of the office facilities. Staff members who violate Company rules and regulations will be subject to disciplinary action, up to and including termination of employment. Due to the cyclical nature of the hospitality industry, staff members may be required to work varying schedules to reflect the business needs of the Company. In addition, attendance at all scheduled training sessions and meetings is required. This job description is not an exclusive or exhaustive list of all job functions that a staff member in this position may be asked to perform from time to time.

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