Job Description:

Description

WestEd is a nonpartisan, nonprofit agency that conducts and applies research, develops evidence-based solutions, and provides services and resources in the realms of education, human development, and related fields, with the end goal of improving outcomes and ensuring equity for individuals from infancy through adulthood.WestEd has more than a dozen offices nationwide, from Massachusetts, Georgia, and Washington, DC, to Arizona and California, with headquarters in San Francisco.

Throughout WestEd's over 50-year history we have maintained a strong commitment to staff diversity. Individuals of different ethnicities, races, abilities, gender identities, and sexual orientations, as well as from different cultural, linguistic, and socioeconomic backgrounds, work at all levels of the organization. We value the range of perspectives provided by this diverse workforce and the ways in which those perspectives enrich and inform our agency and the work we do. Read more aboutWestEd's Commitment to Diversity, Equity, and Inclusion.

The position will provide administrative support to content area leadership teams and direct support to projects within a content area. In addition to providing administrative support to leadership and project teams, this position will provide support in the production of materials, which includes proofing, formatting (utilizing formatting tools in MS Word), accessibility checks (i.e., Section 508 compliance), and ensuring the submission of high-quality deliverables and proposals. In addition to materials production, the position will provide logistical and technical support for virtual service delivery and team meetings.

The ideal candidate will be a well-organized and detail-oriented individual who enjoys communicating frequently with teams. Career administrative support professionals with at least 3 years of similar experience are encouraged to apply. Experience in the field of education ishighly valued, but not required.

Responsibilities

• Support activities of leadership at the content area leveland project teams(e.g., planning and follow-up for key meetings), and aid in the documentation, dissemination, and sharing of knowledge (i.e., meeting materials and notes); provide support for scheduling, travel, and expense report submittal


• Provide proofing, formatting, and accessibility support for project documents and materials


• Contribute to the production of proposals, including reviewing requirements, creating timeline to meet the submission date and coordinating with Institutional Development and the Contracts Department on required forms; proof and format proposal documents


• Provide logistical and technical support for virtual service delivery and virtual team meetings (scheduling, registration support when needed, breakout room configuration, and tech support)


• Contribute to marketing and outreach activities, including media research, social media outreach, newsletters, etc.


• Contribute to the development of materials and systems that increase efficiencies within and across projects in the division


• Process confidential information as needed, maintaining confidentiality


• Other duties as assigned

SPECIAL NOTICE REGARDING THE WORK LOCATION OF THIS POSITION - Currently, all staff at WestEd are working from home until further notice. Once we return to offices, this position will be based in one of WestEd's offices. Candidates can submit a request to work from home.

Qualifications

• 3 years administrative support experience


• Advanced proficiency with Microsoft Office (Word, PowerPoint, Excel), including the ability to create charts, graphs, tables, and presentations


• Demonstrated expertise with proofreading and document formatting; careful attention to detail


• Preferred experience with modifying documents to ensure accessibility (i.e., Section 508 compliance)


• Ability to emphasize a collaborative approach using high-quality customer service skills


• Experience communicating with multiple teams simultaneously verbally and in writing to coordinate work around multiple tasks and multiple deadlines with a variety of project teams


• Ability to quickly adapt to new computer programs/software; experience with Zoom or other videoconference software preferred


• An abiding commitment to excellence and equity, and having an impact on the lives of children


• Some education sector experience preferred (examples include experience working with state education agency, and federal or state-funded programs).

SALARY AND BENEFITS:Salary for this role is competitive, set at a WestEd level D, and commensurate with experience. WestEd offers a very generous benefits package including medical, dental, and vision coverage, as well as Life, AD&D and Disability insurance. We also offer various retirement plan options and Flexible Spending Accounts for medical, childcare, and commuter expenses. WestEd offers generous paid holidays and paid time off (PTO), among other benefits.

Committed to the diversity of race, ethnicities, perspectives, and opportunities, WestEd offers a variety of social and professional learning communities, such as Employee Resources groups, the Data Intelligence, Insights, and Innovation PLC, and the WestEd Parent Community, just to name a few. We hope you'll consider joining us to build better schools, communities, learning pathways, and more!