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Facilities Specialist at Dine Brands Global in Raleigh, North Carolina

Posted in Other 30+ days ago.





Job Description:

Description

Position Summary:


It is the role of the Facilities Specialist to: i) Provide ongoing, day-to-day support to our Operations Teams on facilities and equipment matters; ii) Assist in managing budgets for and execution of the 2115 Special R&M Recurring Projects; iii) Purchase new Capital Assets for the Organization; iv) Expand his/her knowledge of Facilities related matters and project management. All outcomes should be achieved through using the most cost-effective approach that maximizes quality and output of projects with the collaboration of the Facilities Team.


Outcomes & Core Activities - Facilities:




  • 2115 Special R&M Expense Project Management - Provides direction and oversight related to the recurring 2115 Special R&M Expense Projects, takes initiative to ensure cost-effective disbursement of the 2115 funds to support the goal of fully functional buildings and equipment at the lowest possible cost.

    • Receives and reviews bids for the 2115 Special R&M Recurring Projects.

    • Receives schedules for projects from vendors and communicates to affected restaurant teams, Area Directors, and Directors of Operations.

    • Coordinates project completion with vendors and restaurant teams.

    • Resolves any issues or problems that arise during project; is proactive to ensure similar problems do not arise in the future.

    • Follows up with restaurant teams to ensure satisfactory completion of projects.

    • Processes vendor invoices in a timely manner and updates budget tracker spreadsheet to monitor costs.




  • Information Acquisition & Management - Ensures accurate and up to date information is available in the Facilities database and on the company intranet.

    • Ensures that the Recommended Preferred Vendor List is up to date and accurate based on Area Directors' preferences.

    • Receives, updates, and maintains records of vendor insurance documents; updates the Recommended Preferred Vendor List "insurance status" as coverages change, renew, or lapse.

    • Maintains database on equipment and building typical costs; ensures resources on company intranet is updated on weekly basis.

    • Gathers and maintains restaurant equipment and building information from restaurant teams and vendors as needed.




  • Capital Expenditure Request Management - Partners the Facilities Manager with regards to the effective use of Capital Expenditure funds.

    • Manages the Capital Expenditure Request Process.

    • Serves as partner for Operations in identifying possible repair vendors, clarifying vendor write ups and ensuring a complete Capital Request Package is ready for presentation to Facilities Manager.

    • Oversees the full process for installation of new equipment obtaining and processing invoices and photos per completion.






  • Ad-Hoc Projects - Assigned as needed by Organization.

    • Manage ad-hoc projects as assigned by the Facilities Manager.

    • Partners with others to achieve company goals.




Approximate Time Allotment:






















Capital Request Process Management



35%



2115 Special R&M Expense Project Management



35%



Information Acquisition & Management



15%



Ad-Hoc Projects



15%







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