It is the role of the Facilities Specialist to: i) Provide ongoing, day-to-day support to our Operations Teams on facilities and equipment matters; ii) Assist in managing budgets for and execution of the 2115 Special R&M Recurring Projects; iii) Purchase new Capital Assets for the Organization; iv) Expand his/her knowledge of Facilities related matters and project management. All outcomes should be achieved through using the most cost-effective approach that maximizes quality and output of projects with the collaboration of the Facilities Team.
Outcomes & Core Activities - Facilities:
2115 Special R&M Expense Project Management - Provides direction and oversight related to the recurring 2115 Special R&M Expense Projects, takes initiative to ensure cost-effective disbursement of the 2115 funds to support the goal of fully functional buildings and equipment at the lowest possible cost.
Receives and reviews bids for the 2115 Special R&M Recurring Projects.
Receives schedules for projects from vendors and communicates to affected restaurant teams, Area Directors, and Directors of Operations.
Coordinates project completion with vendors and restaurant teams.
Resolves any issues or problems that arise during project; is proactive to ensure similar problems do not arise in the future.
Follows up with restaurant teams to ensure satisfactory completion of projects.
Processes vendor invoices in a timely manner and updates budget tracker spreadsheet to monitor costs.
Information Acquisition & Management - Ensures accurate and up to date information is available in the Facilities database and on the company intranet.
Ensures that the Recommended Preferred Vendor List is up to date and accurate based on Area Directors' preferences.
Receives, updates, and maintains records of vendor insurance documents; updates the Recommended Preferred Vendor List "insurance status" as coverages change, renew, or lapse.
Maintains database on equipment and building typical costs; ensures resources on company intranet is updated on weekly basis.
Gathers and maintains restaurant equipment and building information from restaurant teams and vendors as needed.
Capital Expenditure Request Management - Partners the Facilities Manager with regards to the effective use of Capital Expenditure funds.
Manages the Capital Expenditure Request Process.
Serves as partner for Operations in identifying possible repair vendors, clarifying vendor write ups and ensuring a complete Capital Request Package is ready for presentation to Facilities Manager.
Oversees the full process for installation of new equipment obtaining and processing invoices and photos per completion.
Ad-Hoc Projects - Assigned as needed by Organization.
Manage ad-hoc projects as assigned by the Facilities Manager.