Accounts Payable Specialist at AllClear in Miramar, Florida

Job Description:

Description

AllClear is the military aftermarket industry's leading provider of mission-ready solutions, providing excellence in sustainment to the U.S. militaries and its allies. Headquartered in El Segundo, California, AllClear's sustainment solutions cover over 40 of the most utilized military aircraft platforms, supported with distribution agreements from leading OEMs, in-house and managed repair solutions, engineered products, and manufacturing capabilities.

AllClear was formed in 2020 by bringing together two of the industry's leading companies: Aero Precision and Kellstrom Defense. Combined, AllClear now represents more than 55 years of defense aerospace sustainment experience and expertise. AllClear is focused on the bigger mission mindset of keeping militaries mission ready. AllClear locations include Camarillo, CA; Chatsworth, CA; Chula Vista, CA; El Segundo, CA; Greenville, SC; Livermore, CA; Macon, GA; Miramar, FL; Seoul, S. Korea; South San Francisco, CA; Tokyo, Japan. To learn more, visit www.GoAllClear.com.

Benefits:

AllClear offers a competitive and comprehensive benefits package, including: Medical, Dental, Vision, Life/AD&D, STD, LTD, HSA, FSA, and 401(k).

EEO:

AllClear is an Equal Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Duties and Responsibilities:

• Responsible for customized billing.


• Contacts customers to request payment of delinquent accounts.


• Confers with customers by telephone in attempt to determine reason for overdue payment and review terms of sales, service, or work agreement.


• Notifies appropriate parties if customer fails to respond.


• Records information about financial status of customers and status of collection efforts.


• Sorts and files correspondence.


• Prepares collections and aging reports.


• Reviews payments and amounts paid to customer's account.


• Researches customer claims of invoice payment and/or discrepancies.


• Coordinates customer requests for invoice copies, with accounting support staff, as requested.


• Prepares daily bank deposits; reviews for accuracy.


• Assists with accounts receivable process through correspondence and collection calls as directed.


• Prepares customer invoices; reconciles customer accounts.


• Retrieves credit reports and assists with review of customer credit issues.


• Obtain bank and trade references, reports and financials for new customers and new vendors.


• Assist local staff with invoice/statement distribution, printing, paperwork filings, credit card processing and any support as needed.


• Ensure all valid collectible 3rd party receivables are collected in a timely and complete manner.


• Assists with related special projects as required.


• Performs other related duties as assigned by management.

Requirements

Requirements

• Associate degree (A. A.)


• A minimum 3-5 years of experience in accounting, audit and or financial planning and analysis.


• Quantum and Phoenix knowledge.


• Knowledge and recent experiences must involve diverse and complex business relationships.


• Proven ability to manage multiple tasks simultaneously in a fast-paced environment is a must.


• Experience working in or with the aerospace and defense industry (both commercial and government) serving world-wide customers is required.


• Strong organizational, project, and proposal management skills.


• Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.


• Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.


• Understand and handle complex business relationships that encompass substantial international customers (of vary types and locations) as well as a large number of domestic USA customers (of vary types and locations).


• Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

Other

• US Persons Only (US citizens, lawful permanent residents, refugee or asylee - all require proper identification and documentation)


• Physical and Environmental Requirements: Typical work may require light lifting (less than 25 lbs.).


• Work environment includes front-office and manufacturing.


• Pre-Employment Verifications: Must pass background and reference checks and drug screen prior to employment.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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