Administrative Professional 1 - 20059895 at STATE OF OHIO in Painesville, Ohio
Posted in Admin - Clerical 30+ days ago.
Type: Part-Time
Job Description:
Who we are:
The Ohio Department of Natural Resources (ODNR) is committed to its mission “To ensure a balance between wise use and protection of our natural resources for the benefit of all.” Our agency embraces the insightful use of our natural resources to assure the continued safety, happiness and prosperity of Ohio’s people.
ODNR owns and manages state parks, state forests, state nature preserves and wildlife areas. We license all hunting, fishing and watercraft; oversee and permit all mineral extraction, monitor dam safety, manage water resources and serve as the second largest Law Enforcement presence in the State of Ohio.
We are accepting applications for a Administrative Professional 1 (part-time permanent) within the Division of Parks & Watercraft, headquartered at Pymatuning State Park, located in Ashtabula county. The address is 6100 Pymatuning Lake Road, Andover, OH 44003 This position is budgeted for 1,800 hours per fiscal year and will work approximately 30-34 hours/week. To learn more about the Division of Parks & Watercraft, please visit Pymatuning State Park.
- Provide secretarial assistance by performing routine administrative tasks at Pymatuning State Park;
- Serve as liaison between management & staff, serving as a lead worker;
- Coordinate campground activities;
- Provide excellent customer service (e.g., answers phones, screens & directs calls, greets visitors, gives directions, respond to office email account);
- Enjoy the extensive benefits offered by the State of Ohio.
The State of Ohio offers an excellent benefits package which includes extensive medical, dental and vision insurance. At least a 14% employer contribution into your OPERS pension plan, Employee Tuition reimbursement program and much more. To view all the benefits offered, please visit Total Rewards .
We are ready for you!
We’re glad you’re interested in pursuing a rewarding career with the Ohio Department of Natural Resources! Exploring and protecting the natural beauty of Ohio will prove to be the most enjoyable career opportunity you will ever find!
Official Position Description:
Provides general secretarial assistance for assigned park by performing routine administrative tasks: coordinates daily work flow of office (e.g., sets up office procedures, revises content of manuals, forms, correspondence &/or filed information;); serves as liaison between management & staff to communicate & collect paperwork (e.g., new hire paperwork); cross references data requiring multiple computations; uses point-of-sale (POS) system to process campground registrations & watercraft boat registrations; provides excellent customer service (e.g., answers phones, screens & directs calls, greets visitors, gives directions, respond to park e-mail account); assists with cabin check-in process (e.g.; adds, moves & changes to check-ins); prepares & makes bank deposits; handles & audits registration monies when requested by supervisor; gathers, summarizes & compiles data (e.g., generates report, prepares weekly summary of revenue, submits information to division, resolves park & watercraft activities); gathers, summarizes, compiles, & enters data for park inventory(boat docks), and Voyager; compiles, reviews and maintains Special Activity Permits.
Serves as lead worker over office support staff (e.g., seasonal employees) by coordinating work flow; answers questions; evaluates work assignments & participates in training & assessment on daily basis; assists new employees with computer and time activity setup; assists with coordination of volunteer background checks and electronic reporting.
Produces typed copy to include formatting, or assisting in formatting, of documents (e.g., typing memos & forms, inventory reports, payroll reports) & routine correspondence as directed by supervisor/management; proofreads work; performs mail merges; creates & manages assigned park records & files (prepares record retention & disposal schedules, creates & verifies information).
Performs other clerical duties (e.g., opens, sorts & distributes incoming mail, prepares materials for outgoing mail, researches responses to inquiries, orders & stocks office supplies, orders gasoline & diesel fuel, contacts minority vendors by phone & mail to place orders & obtain pricing information, files, maintains calendar, makes copies, schedules meetings); assists with various parks & watercraft business activities (e.g., verifies/audits phone bills, credit card logs, vehicle gas books, fleet management paperwork); assist with payroll review (e.g., reviews payroll register to ensure accuracy against activity tracker & Kronos/OAKS); may drive state vehicle from area to area of the park, district, & state to perform job duties (e.g., run errands, pick up supplies, attend meetings, training, & conferences).
UNUSUAL WORKING CONDITIONS:
May be confined to work area for long periods of time; may perform high-volume, repetitive tasks with short turnaround.
COMPETENCIES: Communicating with Supervisors, Peers, and Subordinates; Working with Computers; Performing Administrative Activities
1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology. -Or equivalent of Minimum Class Qualifications For Employment noted above
Salary:
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