Job Description:

Sales & Event Coordinator

Job Location(s)

US-NY-Old Westbury

Overview

NYIT (New York Institute of Technology) offers 90 degree programs, including undergraduate, graduate, and professional degrees, in more than 50 fields of study, including architecture and design; arts and sciences; education; engineering and computing sciences; health professions; management; and osteopathic medicine. A non-profit independent, private institution of higher education, NYIT has 9,000 students at campuses in New York City (Manhattan) and Long Island (Old Westbury) in New York; Jonesboro, Arkansas; Vancouver, British Columbia; and in various programs around the world. NYIT sponsors 13 NCAA Division II programs.

NYIT is guided by its mission to provide career-oriented professional education, offer access to opportunity to all qualified students, and support applications-oriented research that benefits the larger world. More than 100,000 graduates have received degrees from NYIT. For more information, visitnyit.edu.

Responsibilities

NYIT's deSeversky Mansion seeks a Sales and Events Coordinator to support the sales department at our catering facility at the Long Island (Old Westbury) campus. Under the direction of the manager, the Sales & Events Coordinator will be responsible for the following:

Support the sales department and team with all sales related work.
• Receive and expedite all client inquiries for catered events to include Weddings, Special Events, luncheons, dinners, conferences, other large catered events and NYIT related events at the Mansion.


• Work closely together and support the NYIT Campus Dining department when called upon.


• Recruit new clients through attending industry and networking events, telemarketing, advertising and reaching out to the competition's client base.


• Generate, propose, and review contracts and sample menus with potential clients.


• Maintain relationships with past clients for future business byutilizing a database program in which client information is stored.


• Utilize database to keep in touch with and manage communication with past clients through phone calls, emails, and letters and follow up to insure the client's expectations were met or exceeded.


• Attend planned events, as well as other events as determined by the Sales Manager.


• Arrange and give tours to prospective clients, discussing the history and logistics of the mansion.


• Place food orders (Kosher, Sushi, etc.) that cannot be prepared by our culinary team.


• Create content for marketing campaigns and offer ideas to the team on how to generate revenue.


• Set up tastings for clients as scheduled with the Executive Chef.


• Attend weekly meetings with the sales team, culinary, service and housekeeping team for set-up, logistics and execution of events.


• Ensure that any changes requested by clients are immediately forwarded to the departments that are affected by the change.


• Communicate to the service, housekeeping and culinary team if set-ups, cleanliness of the mansion or food requirements are not meeting the pre- or post-expectation of the clients.


• Take minutes at the Sales Meeting and create a document to send out to the deSeversky team.


• Ensure that all events are paid prior to the start of the event, following the contracted payment schedule policies of the mansion and ensure the bill reflects the costs stated in the contract.


• Follow all email and call etiquette as per sales protocols.


• Run meetings when Sales Manager is unavailable.


• Complete a new vendor document using the vendor program that is in place -- store all information from vendors commissions to track.


• Assist Sales Team in completing payments, filing and scheduling meetings and tours with clients


• Meet with Sales Manager once or twice a week to discuss client's inquiries and questions.


• All BEO's and contracts to be reviewed and signed by sales manager before it goes to clients.


• Set up bi-monthly Managers Meetings.


• Assist Director of Dining Services with setting up of meetings with the Dining Services team and outside vendors.


• Use Oracle to input requisitions.


• Other tasks as assigned

Qualifications

Bachelor's Degree required

Experience within a catering environment as a Sales or Event specialist.

Advanced computer skills including word processing, spreadsheets, desktop publishing and brand property Management Systems

Excellent communication and listening skills

Please submit cover letter & resume for consideration

New York Institute of Technology is an Equal Opportunity Employer - M/F/Veteran/Disability/Sexual Orientation/Gender Identity