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Administrative Assistant - Night Shift at Babcock & Wilcox Enterprises, Inc. in Monaca, Pennsylvania

Posted in General Business 30+ days ago.

Type: Full-Time

Job Description:

Babcock and Wilcox Construction Co., LLC is seeking a Night Shift Administrative Assistant for a jobsite in Monaca, PA. This position will report to a manager from Great Arrow Builders LLC (GAB). GAB is a consolidated joint association formed to support direct hire construction work for the Pennsylvania Chemicals Project (Petrochemical Facility).

Role Overview:

Provide a wide range of administrative support to field engineering and construction staff. Duties include, but are not limited to the following:

Job Duties and Responsibilities:

  • May be assigned to assist project management or leads on miscellaneous technical and graphical projects as needed.
  • Review construction lookahead to accurately plan future messaging, graphics or videos needed for upcoming campaigns, training, summits, workshops, etc.
  • Conforms to the project's personnel policies, management instructions, and other relevant project policies and procedures.
  • Meet regularly with managers to stay abreast of key issues and coordinate workloads
  • Compose and prepare routine and technical correspondence (letters, email, memos), conference notes and meeting minutes, and other related documents using Microsoft Word
  • Schedule meetings, teleconferences, and business engagements based on knowledge of manager's commitments and priorities
  • Coordinate meetings, trainings, and other events. Make catering arrangements
  • Organize material for meetings, presentations, and training sessions
  • Coordinate domestic and international travel (air and ground); prepare detailed itineraries; and complete expense reports using Concur
  • Coordinate complex logistics and security for traveling employees
  • Order supplies
  • Serve as liaison between Bechtel and subcontractor for technical issues such as progress reports and data sheets
  • Reconcile Purchasing Card (PCard) statements
  • Answer phones, screen calls and visitors
  • Maintain files (hard copy and electronic)
  • Prepare regular and special reports as requested including timelines and forecasts
  • Interface with subcontractor and their technical staff
  • Coordinate and schedule meetings/conferences/entertainment, arrange for facilities, equipment and catering
  • Must possess intermediate to advanced Microsoft Suite skills

Basic Qualifications:

  • Associates Degree, four-year college or university degree
  • Equivalent combination of education and/or experience may be substituted for degree
  • Previous experience working with Marketing company preferred

Additional Information:

  • This position is full time, contracted (~6-9 month assignment), hourly position that operates in the field on jobsite
  • Must be willing to park offsite and get transported into the jobsite