Court Clerk II at City of Ann Arbor in Ann Arbor, Michigan

Job Description:

Pay Rate Information; $37,500 to $42,400 per year

Benefits offered with this position include:

• Defined benefit pension plan


• 401a with City match


• Optional 457 Deferred Compensation plan


• Reciprocal Pension Credit, available for pension-qualified applicants


• Retiree health reimbursement account


• Very generous medical/dental/vision/pharmacy plans


• Paid vacation, personal time, floating holiday, plus sick days. Unused vacation and sick time rolls over


• Short-term disability, life insurance, and AD&D insurance


• Flexible spending accounts


• Wellness Incentive Program in which participating employees can earn up to $500 annually. These dollars will be deposited into a health reimbursement account (HRA), which can be used toward eligible health care expenses


• Tuition reimbursement up to $5,000 annually; must be employed 1 year to be eligible


• Employee assistance program


• Voluntary benefits like Long Term Disability, accident coverage, critical illness, LegalShield, and Identify Theft

Examples of Duties:

1. Responds to inquiries at the public service counter or by telephone regarding cases;


2. Assists the public, city departments and outsides agencies with questions and filings; also assists with the resolution of problems and non-routine questions by evaluating case histories;


3. Opens, updates and closes case files or ticket files. Prepares file folders, assigns case numbers, maintains Registers of Action, and confirms service of process; reviews forms to ensure correct information and advises parties of errors or omissions; sets dates for court appearances according to established procedures;


4. Prepares forms, warrants, summons, orders and other legal documents;


5. Updates all required case information into the case management system;


6. Operates and balances cash drawer; accepts, records and receipts payment of fees, fines and costs, cash bonds, and other monetary transactions as required;


7. May function as the Court’s Mail Clerk. Opens, sorts, logs, matches documents with tickets or case files and distributes mail to appropriate court offices;    


8. May function as the Court’s Jury Clerk. Performs all activities necessary to summon, direct and compensate jurors. Prepares and mails summons, receives, responds to and processes correspondence regarding jury service, conducts juror orientation, maintains attendance records and requests payment of jury fees;


9. Files case files, forms, cards and other documents both alphabetically and numerically in established filing systems;


10. Locates and retrieves case files, forms and other documents from an established filing system;


11. Transports, carries, moves files to and from various locations within the court;


12. Operates equipment such as: typewriter, PC, calculator, fax machine, point of sale terminal, printers, copiers, and shredder;


13. Other duties as assigned by the judges, court administrator or clerk supervisors.

Requirements:

1. Be at least 21 years of age;


2. Have no felony or misdemeanor offense convictions;


3. Pass a criminal background check and drug test;


4. Possess a high school diploma or G.E.D. equivalent;


5. Pass testing requirements to be a certified LEIN (Law Enforcement Information Network) operator within six (6) months of employment and recertify as applicable;


6. Have a minimum of two (2) years office or clerical experience;


7. Be able to understand and follow oral and written instructions;


8. Be able to work independently and to set priorities to meet deadlines;


9. Be able to work well in a team environment;


10. Possess good organizational, filing, verbal and writing skills;


11. Possess attention to detail and accuracy in work performance;


12. Possess strong public speaking skills;


13. Be computer literate, including the ability to use Microsoft Office Suite;


14. Possess the ability to use sound judgment within established procedural guidelines;


15. Be capable of performing the work related in this posting.

Physical Requirements 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

Positions in this class typically require: hearing, speaking, reaching, lifting, grasping and repetitive motions.

Moving and lifting light objects less than 20 lbs. such as mail, files, and supplies. Operating office equipment requiring continuous or repetitive hand/arm movements. The ability to remain in a sitting position for extended periods of time.

See job description