Part-Time Processing Manager at Weichert in Fishkill, New York

Job Description:

Job Description

WeichertInc is hiring a Part-Time Administrative Assistant in Fishkill, NY to provideday to day operational assistance to the sales manager as well as overseeing all office administration duties.

Job responsbilities include, but are not limited to, the following:

• 
  

  Maintains all listing and sales transaction files in OSSii and office file copy including but not limited to daily entry/updates, processing of escrow deposit monies, placing property advertising.

  
  


• 
  

  Maintains the office advertising placements and weekly/monthly advertising budgets.

  
  


• 
  

  Assist sales associates, as needed

  
  


• 
  

  Manages a vendor file for the office

  
  


• 
  

  Works directly with operations and purchasing department with regard to office supplies and vendors.

  
  


• 
  

  Contacts vendors when services are needed for office equipment

  
  


• 
  

  Generates check authorizations for payments to vendors, keeping paper files

  
  


• 
  

  Processes new sales associate coming to Weichert licensee hiring packages, handles transfers, terminations as well as compiling sales associate documentation

  
  


• 
  

  Assists sales manager and/or Regional Vice President and RVP Assistant, when needed, in preparation of reports or other items

  
  


• 
  

  Prepares expense authorizations as requested by sales manager

  
  


• 
  

  Distributes memos and creates paperwork, as needed, for sales associate information

  
  


• 
  

  Processes settled, closed files for sales associates for submission to Central office

  
  


• 
  

  Prepares classroom/meeting room and coffee for sales meetings

  
  


• 
  

  Updates communications list for office

  
  


• 
  

  Creates and maintains storage files for end of year business

  
  


• 
  

  Keeps sales manager informed of information pertaining to actual or potential problems, as they occur, to avoid unpleasant situations

  
  


• 
  

  Enter information on the Weichert Admin Site for Open Houses, updating of agent information

  
  


• 
  

  Keeps conference rooms and areas in the office and customer areas looking presentable and supplied with adequate promotional material, brochures, etc.

  
  


• 
  

  Collects fees from agents as applies to insurance, licensing, group activities

  
  


• 
  

  Shows a willingness to work towards goals set by the sales manager, as it may apply.

  
  


• 
  

  May be responsible for preparing personal marketing materials for the sales manager and sales associates to obtain property listings and new recruits and other Doors/Marketing tasks as assigned.

  
  


• 
  

  Performs other duties as assigned.

  
  
  
  

Requirements

The ideal candidate will meet the following requirements:

• 1-3 years office administration experience


• Real Estate office experience is a plus


• Knowledge in Social Media Platforms, particularly with Facebook and Instagram.


• Technology support experience


• Proficient in standard Microsoft Office software including Outlook, Word, Excel and PowerPoint


• Strong computer skills a must


• Excellent communication skills - written and oral


• Must be highly organized and able to multi-task effectively


• Exhibit a positive and professional demeanor

Location
NY Weichert Inc-NY03-Fishkill



Apply Now