General Summary: Under general supervision of the HR Employment Manager, the Recruiter supports the Agency's recruiting efforts by working with the Hiring Managers (and HR Business Partners when needed) to ensure department staffing needs are met. Maintains a system of confidentiality regarding data, records, and information in HR at all times.
Essential Duties And Responsibilities
Within a team environment, this position will perform the following responsibilities:
Reviews Requisition requests, making sure that all information provided is accurate and that the most recent job description has been provided.
Posts and manages position requisitions through UKG's applicant tracking system.
Utilizes the internal employee job posting and transfer process.
Meets with Hiring Manager to go over the recruitment process, understand the ideal candidate profile, and provide training on the use of UKG Recruiting.
Sourcing and reviewing resumes:
Identifies, negotiates, manages and selects the best advertising strategy for each position to attract and source a diverse selection of candidates for open positions.
Sources and recruits applicants through approved job boards, community organizations, social media, job fairs.
Ensures outreach compliance with CCRC's affirmative action plan and inclusion and diversity initiatives. Partners with outside organizations such as minority organizations, EDD, etc., to attract and recruit applicants.
Identifies qualified applicants through application and resume review and/or prescreening and provides hiring managers with feedback on the applicants best suited for the agency and position. Develops pre-screening questions as necessary and prescreens candidates as requested by Hiring Managers; may also participate on interview panels.
Review and disposition candidates in accordance with CCRC's recruitment policy and procedure, ensuring proper documentation for AAP reporting purposes.
Acts as a representative of the Agency for recruitment events as needed.
Ensures that the new hire status form, salary justification, interviewing notes, and interviewing scoring sheets are complete, and accurate.
Consults with the hiring manager regarding the pay rate when a final candidate has been chosen. Reviews the completed justification form, ensuring it is accurate and supportive of the proposed pay rate.
Submits completed status form with accompanying documentation to the HR Employment Manager and/or CHRO for review and approval.
Creates and provides formal written offer letter using the current template with the accompanying Notice to Employee letter. Letter is sent to HR Employment Manager (or CHRO) for review and approval prior to sending letter to candidate.
Reviews all dispositions within UKG Recruiting, and notifies Hiring Manager of needed corrections when necessary.
Provides the HR Recruiting Assistant the necessary paperwork to begin the pre-employment background checks, drug screens, and Live Scans (as needed) for new hires, temporary staff, and interns. Ensures all references and pre-employment requirements are completed consistently. Notifies HR Employment Manager when discrepancies or issues arise during the pre-employment process; consults with HRBP if necessary. Facilitates the adverse action process for all applicants who fail the background check and/or drug screen process including that all necessary steps are taken to meet state and federal guidelines.
Once role has been filled (candidate has started), submits the Status Change Form, Salary Justification, Resume, Background Check Report, and Social Security verification to the HR Specialist by 12:00 PM on the new hire's first day.
Responds to applicant, employee, and management inquiries and issues regarding the recruitment and selection process, including a fair resolution of grievances. Obtains guidance from the HRBP or HR Employment manager as needed.
Will act as back-up for the HR Recruiting Assistant to carry out the pre-employment new hire process as needed.
Position Control/Budgeting, Reports (5%)
Enters updates into the Requisition Report, being sure to maintain current and accurate information.
Temporary Agencies/Volunteers/Interns (10%)
When working with outside staffing agencies, will utilize CCRC's current agreement templates. Will make sure that temporary agencies are following the current approved bill rates and are completing the necessary background screens for all temp assignments.
Monitors temp assignments and ensures all approvals are in place.
Completes onboarding and off boarding procedures for agency temps, volunteers, and interns as needed.
Special Projects (5%)
Works on special projects for the Human Resource department as assigned. This can include researching and developing project plans, coordinating projects, communicating changes and progress. Completes assigned projects timely and within the established budget. Projects may be done by individuals or by teams.
Non-Essential Duties And Responsibilities
These duties include tasks that are required and comprise less than 5% of daily functions for this job:
Participates in departmental, agency and professional meetings and workgroups, as appropriate.
Completes other duties as assigned.
Education: BA/BS in HR, Business Administration, or related field from four - year College or university or equivalent combination of education and experience.
Experience: A minimum of 3 years of progressive experience in recruitment.
Must have advanced knowledge of general office procedures and the ability to demonstrate excellent organizational and computer skills specifically in Microsoft Word, Excel, PowerPoint, and Outlook e-mail.
Solid working knowledge of HRIS systems (UKG preferred), including applicant tracking systems.
Able to effectively demonstrate effective listening, verbal, and written communication skills, including the ability to work with the public.
Able to effectively multi-task, work at a fast pace, and remain flexible in order to adapt to a rapidly changing work environment.
Able to maintain cooperative, diplomatic working relationships with co-workers & supervisors; work effectively as part of a team and collaborate with colleagues while maintaining a positive work ethic; can complete projects under tight deadlines, even when there are competing requirements and changes in assignments.
Displays willingness to make effective decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions.
Displays the ability to prioritize and plan work activities; uses time efficiently; plans for additional resources; sets goals and objectives; develops realistic action plans.
Maintain confidentiality in accordance with Agency policy and legal requirements.
Be honest, reliable and dependable.
Respect and maintain the rights and privacy of all staff.
Attend appropriate trainings, meetings, and seek out developmental opportunities.
Travel: Automobile, current auto insurance, current California Driver's License and DMV clearance required. Minimal travel in CA required.
Work Schedule: Full time, typically M-F
Work environment: Working in an office work environment; ambient temperature and noises, indoors
At CCRC, passion and meaningful work is rewarded! We offer employees:
Competitive compensation package
Robust benefit offerings -Medical, Dental, Vision, and Voluntary Life Insurance
Basic Life Insurance and Long Term Disability paid for by CCRC
Employer Contribution and Employer Match in the 403(b) Retirement Savings Plan with 100% vesting
Generous Time Off Policy-Vacation and Sick Time, Holidays, and Paid Winter Break
Opportunities for learning and professional development, including education reimbursement
Employee Assistance and Wellness Programs
501(c)(3) Designation-You can apply for Public Service Loan Forgiveness!
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)