Job Summary TheSenior Management & Administrative Analyst Support Specialistwill provide executive support to the OUSDI&S Director for Intelligence (DDI) or equivalent Front Office Senior Leadership. Experience maintaining an executive calendar, answering phones, preparing briefings, and setting and tracking suspense's.
Roles and Responsibilities
Serve as administrative point of contact for government staff personnel in a sensitive compartmented information facility (SCIF), answering phones, maintaining office files and the office filing system, and tracking action items in the suspense portal.
Plan DDI-level events such as Town Halls, Promotion/Retirement/Award Ceremonies and prepare related write-ups.
Provide Records Management Support to directorate to help ensure electronic and hard copy records are properly maintained. Ensure office records are marked, filed, and retained in accordance with the OSD federal records disposition schedule approved by the National Archives and Records Administration.
Serve as primary liaison for CL&S regarding COVID-19 updates to staff, communication, and reporting requirements.
Act as an administrative interface with the staff of the DDI(CL&S) and as such receive all tasks for the Directorate assigning them to the appropriate Division or the Director.
Provide support to the development of strategies and initiatives to improve personnel security and adjudication processes.
Provide experience-based, value-added operational perspective to senior policy decision makers on intelligence and security, while ensuring coordination with policy, legal, and operational counterparts.
Develop innovative administrative and management solutions to improve outdated processes and document flows as needed.
Maintain and update a variety of overarching CL&S Directorate informational binders addressing staff, priorities, quarterly requirements, and other documentation required by the DDI(CL&S).
Perform technical writing/editing, editorial consultation, proofreading, or overall documentation review. Ensure documents are prepared in the appropriate DoD format and are free from grammatical errors. Tracks all Directorate suspense's to ensure timeliness.
Education, Experience and Skills
Seven (7) years demonstrated administrative experience.
Five (5) years of experience managing, supervising, and conducting administrative functions involving multiple programs including analysis and evaluation on projects and mission objectives.
Five (5) years of experience drafting and editing correspondence, briefing slides, and memorandums.
Ten (10) years of experience performing action officer responsibilities which includes tracking suspenses, staffing packages, resolving/de-conflicting issues and/or coordinating actions with both internal and external customers.
Four (4) years demonstrated experience supporting travel requirements of senior executives including foreign travel.
Must possess experience in writing and editing complex information in a clear and concise manner.
Physical Requirements / Travel
Normal office environment
25% CONUS travel expected
Azimuth is an award-winning Woman Owned Small Business specializing in providing research and development and professional services support to the federal government. Azimuth's agility, customer driven approach and our commitment to our employees allows us to meet and exceed our client goals. Excellence, Integrity, Accountability, Community and Humility are the core values of Azimuth as we continue to strive as a recognized leader in the management consulting community that both federal agencies and industry partners value doing business with. We are an organization that offers both our employees and clients an exceptional experience; our culture will be contagious, while always maintaining a genuine reputation.
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
Azimuth Corporation does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.